UN Women: Programme Associate, Nairobi, Kenya, G6 FTA

Job Description
Background:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
The Policy, Programme and Intergovernmental Division (PPID) provides global support to UN Women offices at Headquarters and in COs/MCOs/Ros to deliver results in support of UN Women’s Strategic Plan 2026-2029 and internationally agreed goals on gender equality and the empowerment of all women and girls, including the Beijing Declaration and Platform for Action and the2030 Agenda for Sustainable Development. The Division provides intellectual and strategic leadership on normative support and the delivery of integrated policy and programme advice, including through policy analysis and gender mainstreaming. The Division leverages innovation, knowledge management, and cutting-edge technical expertise to support UN Women programmes and to build the capacity of partners to deliver results on gender equality and the empowerment of all women and girls.
The work of UN Women’s Ending Violence against Women (EVAW) Section is focused on a comprehensive approach to ending violence against women that addresses legislation and policies, prevention, services for survivors, research and data, creating safe public spaces in different settings and strengthening women’s rights movements to end violence against women. The Section through multistakeholder partnerships support the delivery of transformational progress towards the elimination and prevention of violence against women through four concrete actions: (1) Creating enabling policy, legal and resource environments; (2) Scaling up evidence driven prevention programming;(3) Scaling up comprehensive, accessible and quality services for survivors; and (4) Enabling and empowering autonomous girl-led & women’s rights organizations to exercise their expertise.
Under the direct supervision of the Policy Advisor, Ending Violence against Women/Deputy Section Chief, and with dual lines of reporting to the Section Chief, the Programme Associate provides administrative and programme operational support to the Policy Advisor, Ending Violence against Women/Deputy Section Chief and Policy Specialists in the Section to support the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Associate contributes to financial management and programme implementation, including providing necessary operational and administrative support with high quality and timeliness in line with corporate principles, rules, policies and operational strategies.
The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the UN Women EVAW Section including staff based in Nairobi and New York duty stations and liaising with other departments as required for resolving complex finance-related issues and exchange of information.
Key Functions and Accountabilities:
Provide administrative and logistic support to the management EVAW Section Initiatives

• Provide administrative support to the Policy Advisor, Ending Violence against Women/Deputy Chief of Section, Section Chief and Policy Specialists
• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
• Assist in follow-up actions to implement operational activities;
• Provide administrative support to the Policy Advisor, Ending Violence against Women/Deputy Section Chief in monitoring the implementation of the Section biennial work-plan;
• Collect and compile information/data as required on programme related operations matters by the Policy Advisor, Ending Violence against Women/Deputy Section and Policy Specialists in support of EVAW focus areas;
• Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;
• Participate in Operations meetings for effectiveness, efficiency, coherence and impact of UN Women operational activities.
  

Provide administrative support to the budgetary planning, monitoring and financial management of the section

• Provide administrative Support in the planning, tracking and recording of financial resources in accordance with UN Women rules and regulations.
• Prepare budget revisions, create requisitions, register good receipts and assist in the preparation and follow up of cost-recovery bills in the Quantum system
• Provide administrative support to the contributions management business process by compiling and recording contribution information and ensuring supporting documentation is properly maintained.
• Support and work with EVAW Section Policy Specialists in the creation of projects in Quantum, recording and tracking expenses and budgets in Quantum and Prism, including revising project awards and providing updates in project status in Quantum, in relation to issues such as the determination of unutilized funds; the operational and financial closure of projects etc.;
• Review and monitor program budget expenditures and delivery on a monthly basis, review financial reports and other documents required by the Section to respond to donor queries;
• Provide administrative support in monitoring budget preparation and the continuous monitoring of finances of programmes/projects; including the finalization of FACE forms.
  

Provide Operational and Administration support to the Section

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Provide inputs to the preparation of procurement plans for the Section and process procurement processes in close cooperation with the Division of Finance and Administration (DFA);
• Make travel arrangements for the Policy Advisor, Ending Violence against Women/Deputy Section, Chief of Section, and other Policy Specialists in EVAW including travel requisitions and claims, preparation and processing of travels, ensuring appropriate entitlement calculation and other requirements are fulfilled.
  

Facilitate knowledge building and knowledge sharing

• Provide administrative support and synthesis of lessons learnt and best practices in operations related issues, including through knowledge networks and communities of practice related to programme operations;
• Provide administrative support to the organization of training for the office staff and partners on programme and operations-related issues.
  

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies :
Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.
  

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.
  

Please visit this link for more information on UN Women’s Values and Competencies Framework:
Functional Competencies:

• Good knowledge of administrative rules and regulations
• Ability to extract, interpret, analyze data and resolve operational problems;
• Ability to administer and execute administrative processes and transactions;
• Ability to create, edit and present information in clear and presentable formats;
• Focuses on result for the client and responds positively to feedback;
• Remains calm, in control and good humored even under pressure;
• Demonstrates openness to change and ability to manage complexities.
• Ability to manage data, documents, correspondence and reports information and workflow;
• Strong financial and budgeting skills;
• Strong IT skills.
  

Recruitment Qualifications:
Education and Certification:

• Completion of secondary education is required.
• Specialized certificate in finance, accounting, management and/or secretarial skills highly desirable.
• Bachelor's degree in Business or Public Administration, or other University Degree is an asset.
  

Experience:

• At least 6 years of progressively responsible experience in administration or programme management support;
• Experience in finance, budget management, and procurement is required;
• Experience in working in a computer environment using multiple office software packages is required;
• Experience in supporting a team is required;
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable;
• Experience within the UN System is desirable.
  

Languages:

• Fluency in English is required.
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).
  

Statements :
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.
Diversity and inclusion:
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)
Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.
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