Store Assistant

JOB PURPOSE  

This position will be responsible for performing the clerical duties related to the receiving, loading and offloading of Finished Goods as per the organization’s delivery procedures. In addition, this role is responsible for both physical and SAP stock counts and reconciliations.

KEY DUTIES AND RESPONSIBILITIES

Warehousing and inventory control

• Maintains and monitors the loading and offloading of all goods free from abnormalities.

• Conduct daily reconciliation of both physical and SAP stocks.

• Ensure prompt posting of Feeds is done to reduce customer TAT.

• Issue products in SAP for interplant transfers (IPT) and depots.

• Ensure accurate daily update of FG Kanban Inventory module and share with Production for replenishments and other relevant stakeholders.

• Confirm transfers from Production to FG warehouse and maintain clear record of the same; oversee warehouse arrangement.

• Review inventory reconciliations for interplant and depots and liaise with relevant stakeholders for replenishment.

• Ensure 100% labour utilization within the stores, through effective management of the outsourced staff.

• Carry out all daily checks of products and all supplies making note and reporting any damaged products.

• Documentation of all tally sheets, waybills, inspection reports, receipt summaries, dispatch summaries, physical inventory worksheets in a proper way.

• Ensure timely opening and closing of the allocated chutes while ensuring accurate update of key records.

• Ensure timely generation of credit notes to correct any errors in invoicing for customers and depots.

• Support depots and interplant transfers (IPT) through timely replenishment, complaints handling and maintaining invoices.

• Manage outsourced staff and generate reservations for bags and consumables when needed.

• Ensure proper filing of all yellow copies/IPT billing documents.

• Preparation and submission of end month reports-Stock valuations, unmaintained charges for accrual purposes, POD reconciliation/report & files.

• Manage expiries and share a report of products with short expiries (> 3 months) on a weekly basis.

• Conduct daily checks and confirmation of Minerals and Animal Health Products stocks

Distribution

• Verifying the loading/offloading documentation before any loading and offloading.

• Loading of all vehicles within the set TAT.

• Managing and organizing trucks and drivers as per the loading requirements and allocations.

• Ensure the loading bay is clean and ready for loading.

• Report any discrepancies between the invoice/delivery note and the physical tally sheets to the FG and Distribution Supervisor.

• Collaborate with the Accounting Clerk to document and report incidences of finished goods weight discrepancies noted at the weighbridge.

Safety Health and Environment (SHE), Food Safety & PaTaMu

• Actively Participate in 6K, CI, SHE, FSMS/GMP /PaTaMu, activities in the respective sites.

• Identify and report all quality and food safety issues during daily operations.

• Any other assigned duties.

KNOWLEDGE, SKILL AND EXPERIENCE REQUIRED 

• Degree in Warehouse/Logistics management, Procurement and Supplies Management

• Minimum three (3) years’ experience in a related field

• Computer proficiency especially with Microsoft Excel 

• Experience working with ERP is an added advantage

Candidates meeting the above requirements are invited to apply submitting applications with updated CVs through https://www.brightermonday.co.ke

The closing date for application is 4th April 2025.

Only shortlisted candidates will be contacted.