Senior Coordinator, Strategy, Growth & Connections

POSITION: Senior Coordinator, Strategy, Growth & Connections

DEPARTMENT: Strategy, Growth & Connections

REPORTING TO: Head of Strategy, Growth & Connections and the

Senior Manager, Strategy, Growth & Connections

KEY RESPONSIBILITIES

The key responsibilities of this role are set out below:

BD & Marketing Planning

• Provide support to the wider SGC team on research as needed.

Branding & Communications

• Ensure that all lawyer profiles, presentations, capability statements, and pitches are up to date and on brand.

Legal Directories & Awards

• Liaise with Chambers, IFLR1000 and the Legal 500 editors and researchers to keep on top of the methodology changes, dates, requirements and keep good relationships and be the first point of contact for the directories.
• Ensure no submissions are missed.
• Improve the quality and timeliness of submissions as well as shorten the time taken to create the submissions themselves.
• Manage the firm and lawyer profiles on the directories’ websites.
• Prepare award submissions on behalf of the firm.
• Collate and analyze the firm’s award and directories’ performance year on year and that of key competitors.
• Provide best practice training to partners and staff responsible for submissions on a regular basis via virtual conferencing and when practical in person such as at practice group meetings.

Events & Sponsorship

• Attend and contribute to internal event prep meetings.
• Support the preparation of briefing notes, brochures and placemats for marketing at events. 

International Strategy

• Attend and record meeting notes.
• Research on international firms.
• Handle Meritas recertification and profile updates. Pitching & Tendering
• Subscribe to different tender portals, spotting, and sharing different tender opportunities with the wider SGC team and the lawyers.
• The role bearer will be responsible for managing on an ongoing basis, including both active bids with open RFPs and supporting teams in developing the approach for longer- term pursuits. They will also work closely with the wider SGC team in the delivery of international pursuits such as activities related to referrals.
• To develop a strong win strategy, the role-bearer will (in conjunction with the client- facing team) work to understand client requirements, win themes and appropriate approaches to proposals.
• Manage on an ongoing basis, including both active bids with open RFPs and supporting teams in developing the approach for longer-term pursuits. The role-bearer will also work closely with the senior members of the team to oversee activity and support the wider team in the delivery of other pursuits.
• The role bearer will oversee the entire bid process from the point where the opportunity is identified, through bid strategy development, overseeing proposal delivery and prepping and coaching the team to deliver a strong, differentiating pitch.
• Responsible for ensuring that winning bids are submitted at the expected quality of messaging, content, look and feel.
• The role bearer will maintain the firm and lawyers’ list of credentials and work on an ongoing basis with the lawyers and the Coordinator of Strategy, Growth & Connections to ensure that the website, brochures and other materials always have up-to-date lawyers’ credentials.
• Develop and maintain in conjunction with the wider SGC team, capability statements, practice area profiles, sector profiles and placemats, among others.
• Respond to requests for lawyers & and teams’ credentials and bios.
• Respond to requests for firm information.
• Track the firm’s pitch performance and panel wins, on an ongoing basis.

Supporting Infrastructure

• Conduct routine tasks as directed.
• Draft, create, edit, amend, and format high-quality documents, agendas, reports, presentations, diagrams and spreadsheets.
• Undertake additional ad hoc duties to support the SGC team as identified.
• Provide lawyers with key information and analyses on existing and potential clients’ businesses and legal needs, helping to increase their competitive edge and ability to win business or cross-sell with other lawyers.

Candidate profile

Candidates for this position must have:

• Advanced knowledge of Asana/Microsoft Planner and Microsoft Office Suite (Word, Excel and PowerPoint). This role will demand extensive use of these packages and will also require excellent administrative skills and experience.
• Excellent attention to detail and use of grammar.
• Excellent interpersonal and communication skills and the ability to work well within a team/be a strong team player and interact at all levels.
• Ability to build strong relationships with internal and external clients.
• A willingness to get to grips with new technology, taking the training opportunities provided by the firm.
• The ability to confidently manage and prioritize a varied workflow and to always remain proactive and flexible.
• The ability to anticipate and identify potential problems and provide innovative solutions.
• Commercial and financial acumen and a solution-focused attitude.
• Superior, writing, proofreading and presentation/skills as well as accuracy and pride in the work product.
• Excellent organisational skills, with the ability to multi-task, keep calm under pressure and work to tight deadlines.
• Experience working in a diverse team whilst fostering an inclusive team culture.
• Adaptability and openness to change and a willingness and confidence to make suggestions for change where appropriate.
• High level of professionalism and integrity; displaying the highest standard of professional ethics.
• Ability to work independently with little to no supervision.
• Ability to work well under pressure.

Qualifications:

• Bachelor’s Degree in Administration, Business, or Marketing.
• At least 3 - 4 years of work experience in business development in a similar deadline- driven position in the professional services industry.
• Fluency in written and spoken English.