SECRETARY /PA
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Job summary
Manage the Chairman’s daily, weekly, and monthly calendar
Min Qualification:
Diploma
Experience Level:
Mid level
Experience Length:
3 years
Language Requirement:
English
Working Hours:
Full Time - 9 to 5
Applicant Location:
Kenya
Job descriptions & requirements
JOB TITLE: SECRETARY /PA
NATURE OF JOB: FULL TIME
SALARY: KSHS. 34,500 STARTING
KSHS. 40,250 AFTER PROBATION
JOB LOCATION: INDUSTRIAL AREA- ROAD C
DUTIES AND RESPONSIBILITIES
Executive Support
- Manage the Chairman’s daily, weekly, and monthly calendar
- Prioritize and schedule meetings, appointments, and events
- Anticipate scheduling conflicts and resolve them proactively
- Prepare daily briefs and meeting agendas for the Chairman
Communication Management
- Handle incoming and outgoing correspondence on behalf of the Chairman
- Screen and prioritize emails, calls, and messages
- Draft professional responses, letters, and internal memos
- Act as a liaison between the Chairman and internal/external stakeholders
Board & Corporate Governance Support
- Prepare, format, and organize board meeting documents
- Take accurate and detailed minutes during meetings
- Follow up on board decisions and action points
- Maintain confidential company records and governance files
Travel & Logistics Coordination
- Arrange local and international travel for the Chairman
- Book flights, accommodation, and transport
- Prepare detailed travel itineraries and briefing documents
- Ensure smooth logistics before and during trips
Administrative Management
- Maintain organized filing systems (digital and physical)
- Handle confidential documents with strict discretion
- Prepare reports, presentations, and executive summaries
- Support office operations as required
Stakeholder Coordination
- Coordinate communication with senior management, clients, and partners
- Schedule and organize high-level meetings and events
- Ensure follow-ups are completed in a timely manner
- Maintain professional relationships with external stakeholders
KEY REQUIREMENT SKILLS AND QUALIFICATION
- Diploma in Business Management, Secretarial Studies, Law, or related field
- 3–5 years’ proven experience as a PA/Secretary to a senior executive or Director
- Excellent written and verbal communication skills
- Strong organizational and time-management abilities
- High level of integrity and confidentiality
- Proactive and able to work with minimal supervision
- Attention to detail and accuracy in documentation
- Professional demeanor and emotional maturity
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
HOW TO APPLY
- If you meet the above qualifications, skills and experience share CV on recruitment@britesmanagement.com
- Interviews will be carried out on a rolling basis until the position is filled.
- Only the shortlisted candidates will be contacted.
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