Receptionist/Office Manager

Key Responsibilities
Front Office Management:
• Greet and welcome visitors and guests, ensuring a warm and professional reception experience.
• Answer and direct phone calls and manage general inquiries through email or in-person visits.
• Manage the office and reception area, ensuring it is well-presented and welcoming at all times.

Administrative Support:
• Assist in scheduling and organizing meetings for the Executive Secretary and other team members.
• Maintain office supplies and liaise with vendors for procurement of office materials.
• Ensure the office remains clean, organized, and operational at all times.
• Handle office correspondence, including receiving and distributing mail, packages, and other communications.

Minute-Taking:
• Assist in taking notes at company meetings.
• Draft timely minutes for company meetings and follow up with the Executive Secretary for the execution of all tasks.

Office Management:
• Support the day-to-day running of the company Secretariat, including managing the office calendar and coordinating office events.
• Assist with document filing and maintaining proper documentation for office operations.
• Provide support in organizing internal and external events, including liaising with event vendors.

Executive Assistance:
• Work closely with the Executive Secretary to manage schedules, appointments, and internal communication.
• Support the Executive Secretary with tracking and following up on tasks, deliverables, and projects.
• Draft and send follow-up communications to stakeholders as required.

Required Skills & Qualifications

• •      Bachelor's degree/Diploma in Business Administration, Communications, secretarial studies, or a related field.

•       2+ years of experience in office administration, reception, or a similar role.

• •      Excellent organizational and multitasking skills.
• •       Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• •      Ability to handle confidential information with discretion.
• •      Strong attention to detail and ability to take accurate minutes.
• •       Strong organizational and multi-tasking skills.
• •      Excellent communication skills, both written and verbal.
  

How to Apply

•      Applications should be sent directly through the email careers@trainconsultant.co.ke with the position being applied for as subject line

•      Detailed CV quoting three professional referees.

•      Only shortlisted applicants will be contacted.

•      We do not charge any fee for receiving your CV or for interviewing.