Purchasing Assistant

ABOUT THE COMPANY

Gilani’s Distributors is a dominance in the distribution sector and is well known and respected. This is evidenced by the increased presence of our trucks ferrying goods on roads throughout the Rift Valley, Central, Nairobi, Nyanza, Mombasa Coastal region and the Western corridor of Kenya.

JOB SUMMARY

We are currently seeking organized and proactive candidates to fill the role of Purchasing Assistant. This role is responsible for supporting the purchasing department in the procurement of goods and services, maintaining accurate records of purchases, coordinating with suppliers, and ensuring the timely delivery of materials or supplies. Reporting to the Purchasing Manager, the Purchasing Assistant will also assist in vendor management, track inventory levels, and support budget compliance for procurement activities. The ideal candidate will demonstrate excellent communication skills, attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment. To apply, visit https://lnkd.in/dvCZvyQ9RequirementsBachelor's Degree/Diploma in Purchasing and Supply Chain or a related field.KISM member.3 years’ experience in a purchasing or procurement role is requiredKnowledge of procurement processes, vendor management, and inventory control.Familiarity with purchasing software or enterprise resource planning (ERP) systems is a plus.Strong analytical and problem-solving skills.Excellent communication and negotiation skills.Proficiency in using Microsoft Office Suite (Word, Excel, Outlook) or similar software.Ability to work independently and as part of a team.Detail-oriented and well-organized, with the ability to prioritize tasks and meet deadlines.

RESPONSIBILITIES

Collect, compile and file monthlyoffers received from multiple companies.Maintain an up-to-date registerof pre-assessed, approved suppliers for procurement purposes and ensure thesuppliers information include contact details and assessment record areaccurately recorded.Identify and evaluate potentialsuppliers by conducting research and market analysis.Obtain quotes, bids, andproposals from vendors for evaluation.Compare prices, specifications,and delivery dates to facilitate informed decision-making.Support negotiations withsuppliers to achieve favorable terms and conditions.Prepare accurate purchase orders,ensuring all necessary information is included.Confirm orders and deliveryschedules with suppliers through effective communication.Resolve any issues ordiscrepancies related to deliveries or invoices promptly.Cultivate strong relationshipswith suppliers to enhance procurement processes.Monitor supplier performance,address concerns, and provide feedback where necessary.Maintain accurate and up-to-daterecords of purchases, including pricing and delivery information.Update inventory systems ordatabases to reflect changes in stock levels.Generate reports on purchasingactivities, analyzing costs and identifying savings opportunities.Collaborate with warehouse orinventory teams to ensure proper storage and distribution of purchased items.Conduct periodic stock checks, reconcilediscrepancies, and maintain inventory accuracy.Assist in forecasting futureinventory needs based on consumption patterns and organizational requirements.Stay informed about new products,suppliers, and market trends through ongoing research.Identify alternative suppliers orproducts that can improve quality or reduce costs.Follow established procurement policies, procedures,and ethical standards and ensure compliance with relevant laws, regulations,and contractual obligation.

REQUIRED SKILLS

Procurement, Negotiation, Supply and demand planning, Stock and inventory management

REQUIRED EDUCATION

Bachelor's degree