Personal Assistant to the Chairman

ABOUT THE COMPANY

In a digital world rife with job insecurity and economic uncertainty, retirement or retrenchment often means a life of hardship. And typically, there are limited re-employment prospects for those who are middle aged or older.



In response, Seven Square aims to make a positive difference. We are an innovative business platform focused on transforming the lives of those seeking a better financial future.



Combining decades of expertise, we focus on supporting experienced professionals and retirees move forward with a renewed sense of purpose. We aim to help them monetize their talents and pursue a successful "second career" in business.



Our unique resources combine knowledge sharing, specialist mentoring and funding access.

JOB SUMMARY

Role: Part-time position 3 days per week. This unique role also allows the candidate time to pursue other activities/ side hustles. Successful performance may lead to new career development and promotion.Job Summary: The objective of this role is to support a busy Chairman who travels extensively. You will assist/ undertake administrative, communication and other implementation tasks related to the Chairman’s business, personal and family requirements. Initially this is a 3-month placement which may be extended to a longer term, depending on your performance and our business requirements. A positive mindset with a ‘can-do’ attitude is absolutely essential. This role suits an intelligent, reliable, performance-driven individual seeking the opportunity to work for a demanding leader overseeing various business interests and projects.

RESPONSIBILITIES

Your duties will include but are not limited to:acting as a first point of contact for various people seeking to engage the Chairman;liaising with third parties, conveying the Chairman’s instructions, making appointments, maintaining records electronically, making arrangements for travel and travelling toperform duties;attending meetings and visiting locations to convey or obtain information or to inspect projects on site including providing general assistance during presentations, reviewing reports, assessing quotations and providing feedback;engaging with various suppliers and service providers as instructed, carrying out research and presenting findings/ reports on various processes and initiatives;collating certain expense accounts and various monthly budgets;performing other miscellaneous tasks as required by the Chairman from time to time;working hours from 9am to 6pm with frequent requirement to align your working hours tothe needs of business and international time zones when the Chairman is travelling/ overseas; and,working from home with flexibility to attend to office matters or other locations as instructed.Person Specification: To be considered for this role, you MUST be/demonstrate the following:A trustworthy and energetic person able to use initiative and work without constant supervision.Sensible person, careful with information, reliable and able to maintain strict confidentiality.Highly organized, able to follow instructions, prioritize, take responsibility for tasks, and deliver results on time. Minimum 3 years working experience. Strong computer Microsoft office software skills and social media skills. Diploma graduate from a reputable college or university. University graduates preferred.Proactive worker and team player, with good communication skills in English and Swahili (written and oral), good business awareness and mathematically literate. Willing to travel outside Nairobi to other counties to attend work routinely each month. Physically fit, ready and capable of supporting the team, including attending places at short notice, travelling by road where needed etc. Valid driving license is an advantage.Previous work as a PA and/or experience in agribusiness or the NGO sector is an advantage.Kenyan Citizen with valid national Identification CardSalary: The starting monthly salary is approximately KES 40,000 to KES 45,000 pro-rated.How to ApplySuitably qualified candidates are invited to apply as soon as possible:Only serious candidates need apply. Applicants should send a Motivation Letter, detailed CV, copy of academic certificates, copy of valid ID, contact details of three referees and a colored passport size photo to ssagroupkenya@gmail.com Interviews will be arranged after the application deadline. If you are shortlisted for interview, you will be required to provide a written 1-page sample of a report you have previously produced professionally, at work or university, in English.Vetting will be undertaken prior to any employment. References will be verified. You may be required to obtain a valid police certificate of good conduct.

REQUIRED SKILLS

Calendar management, Ability to coordinate, Email correspondence, Presentation preparation and editing (Microsoft PowerPoint), Written communication, Answering telephones and call management, Meeting preparation, Reporting, Document and archive management, Office administration, management

REQUIRED EDUCATION

Bachelor's degree