Personal Assistant (Tatu City, Ruiru)
BrighterMonday Consulting
Admin & Office
Job Summary
The Personal Assistant will provide administrative and clerical support to the executive team at a call centre company. This role involves managing schedules, coordinating meetings, handling correspondence, and assisting with various tasks to ensure efficient operation of the executive's daily activities.
- Minimum Qualification : Bachelors
- Experience Level : Mid level
- Experience Length : 5 years
Job Description/Requirements
Industry: Customer Service, Business Process Outsourcing (BPO) or service industry
Location: Tatu City ( Ruiru)
1. Schedule Management:
- Manage and maintain the executive's calendar, including scheduling meetings and appointments.
- Ensure the executive is aware of upcoming commitments and responsibilities.
2. Communication:
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Draft and edit reports, letters, and other documents as required.
3. Meeting Coordination:
- Prepare agendas and take minutes for meetings.
- Follow up on action items to ensure timely completion.
4. Travel Arrangements:
- Arrange and coordinate travel itineraries and accommodations.
- Prepare travel expense reports.
5. Administrative Support:
- Conduct research and compile data for reports and presentations.
- Manage filing systems and ensure documents are organized.
6. Office Management:
- Maintain office supplies and equipment.
- Liaise with vendors and service providers.
Qualifications:
- Education: Diploma or degree in Business Administration or a related field.
- Experience: Minimum of 5 years of experience as a personal assistant or in an administrative role.
Skills:
- Strong organizational and time management skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to multitask and prioritize effectively.
- Discretion and confidentiality.
Important Safety Tips
- Do not make any payment without confirming with the BrighterMonday Customer Support Team.
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