Personal Assistant (Tatu City, Ruiru)

Industry: Customer Service, Business Process Outsourcing (BPO) or service industry

Location: Tatu City ( Ruiru)

1. Schedule Management:

• Manage and maintain the executive's calendar, including scheduling meetings and appointments.
• Ensure the executive is aware of upcoming commitments and responsibilities.

2. Communication:

• Handle incoming and outgoing correspondence, including emails and phone calls.
• Draft and edit reports, letters, and other documents as required.

3. Meeting Coordination:

• Prepare agendas and take minutes for meetings.
• Follow up on action items to ensure timely completion.

4. Travel Arrangements:

• Arrange and coordinate travel itineraries and accommodations.
• Prepare travel expense reports.

5. Administrative Support:

• Conduct research and compile data for reports and presentations.
• Manage filing systems and ensure documents are organized.

6. Office Management:

• Maintain office supplies and equipment.
• Liaise with vendors and service providers.

Qualifications:

• Education: Diploma or degree in Business Administration or a related field.
• Experience: Minimum of 5 years of experience as a personal assistant or in an administrative role.

Skills:

• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to multitask and prioritize effectively.
• Discretion and confidentiality.