Partners/Sub-grantee Finance Assistant - Kisumu

REPORTS TO: Programme Finance Coordinator

STAFF REPORTING TO POSTHOLDER: None

LOCATION: Kisumu

DURATION & HOURS: Full time & fixed term,1 year contract, renewable based on performance and availability of funds.

PURPOSE OF THE ROLE

The Sub-grantee Finance Assistant will support the financial management and reporting of sub-grants. This role involves assisting with budget tracking, financial reporting, compliance monitoring, and providing financial support to sub-grantees.

KEY TASKS AND RESPONSIBILITIES

°  Financial Support:

°  Assist in the preparation and review of sub-grantee budgets and financial reports.

°  Provide support to sub-grantees in understanding financial requirements and procedures.

°  Assist with the preparation of financial documentation for sub-grantees.

°  Budget Tracking and Reporting:

°  Track sub-grantee expenditures against approved budgets.

°  Assist in preparing monthly, quarterly, and annual financial reports.

°  Ensure timely submission of financial reports by sub-grantees.

°  Compliance Monitoring:

°  Monitor sub-grantee compliance with donor requirements and organizational policies.

°  Assist in conducting financial audits and assessments of sub-grantees.

°  Report any discrepancies or compliance issues to the Sub-grantee Accountant.

°  Record Keeping:

°  Maintain accurate and up-to-date financial records for all sub-grants.

°  Ensure all financial documents are properly filed and accessible.

°  Assist in maintaining electronic financial databases.

°  Capacity Building:

°  Assist in providing training and support to sub-grantees on financial management and reporting.

°  Help develop training materials and workshops for sub-grantees.

°  Support sub-grantees in improving their financial management systems.

°  Coordination and Communication:

°  Communicate with sub-grantees to address financial queries and provide necessary assistance.

°  Coordinate with the finance team to ensure consistent financial management practices.

°  Participate in meetings with sub-grantees and other stakeholders as required.

°  Other Duties:

°  Assist with other finance-related tasks and projects as assigned by the Sub- grantee Accountant or Finance Manager.

°  Stay updated on financial regulations and best practices relevant to the role.

Others;

°  Facilitate grant and statutory audits by preparing audit schedules, and addressing issues raised during the audits.

°  Participate in quarterly planning and progress meetings.

°  On a periodic basis, deputise the Grants Accountant in his/her absence.

°  Form part of, the Farm Africa Kenya Country Team and contribute to the overall development of the Farm Africa mission.

°  To participate in national and global Finance Team meetings.

°  To complete an annual appraisal with the Programme Finance Coordinator.

°  To participate in workshops organised by the Farm Africa.

°  Undertake any other tasks as requested by the senior team.

PERSON SPECIFICATION

Essential Desirable

Education, qualifications & other knowledge

CPA (Intermediate Level)

Projects Management;

Bachelor’s degree in accounting/finance or relevant field

Office Administration skills

Experience

At least 1 years of experience in project/fund / NGO accounting

At least 1 years’ experience in accounts/finance

At least 1 years of experience in bookkeeping

Ability to work under pressure and meet tight deadlines.

Experience in administrative work

Skills & abilities

Computer literacy, including experience with excel & word processing and spreadsheets.

Strong analytical, presentation, communication and problem-solving skills.

Our Values

Investing in smallholder farming is the number one way to combat poverty in rural Africa.

Farm Africa is a leading NGO specialising in growing agriculture, protecting the environment and developing businesses in rural Africa.

°  EXPERT: Expertise and insightful evidence-based solutions are at the heart of everything Farm Africa does. 

°  GROUNDED: Our teams and partners work closely with local communities, engaging them in every level of decision-making. 

°  IMPACTFUL: We deliver long lasting change for farmers, their families, and the environments they live in. 

°  BOLD: We model innovative approaches and are not afraid to challenge strategies that are failing.