Partners/Sub-grantee Finance Assistant - Kisumu
Farm Africa
Accounting, Auditing & Finance
Job Summary
The Sub-grantee Finance Assistant will support the financial management and reporting of sub-grants. This role involves assisting with budget tracking, financial reporting, compliance monitoring, and providing financial support to sub-grantees
- Minimum Qualification : Bachelors
- Experience Level : Entry level
- Experience Length : 1 year
Job Description/Requirements
REPORTS TO: Programme Finance Coordinator
STAFF REPORTING TO POSTHOLDER: None
LOCATION: Kisumu
DURATION & HOURS: Full time & fixed term,1 year contract, renewable based on performance and availability of funds.
PURPOSE OF THE ROLE
The Sub-grantee Finance Assistant will support the financial management and reporting of sub-grants. This role involves assisting with budget tracking, financial reporting, compliance monitoring, and providing financial support to sub-grantees.
KEY TASKS AND RESPONSIBILITIES
° Financial Support:
° Assist in the preparation and review of sub-grantee budgets and financial reports.
° Provide support to sub-grantees in understanding financial requirements and procedures.
° Assist with the preparation of financial documentation for sub-grantees.
° Budget Tracking and Reporting:
° Track sub-grantee expenditures against approved budgets.
° Assist in preparing monthly, quarterly, and annual financial reports.
° Ensure timely submission of financial reports by sub-grantees.
° Compliance Monitoring:
° Monitor sub-grantee compliance with donor requirements and organizational policies.
° Assist in conducting financial audits and assessments of sub-grantees.
° Report any discrepancies or compliance issues to the Sub-grantee Accountant.
° Record Keeping:
° Maintain accurate and up-to-date financial records for all sub-grants.
° Ensure all financial documents are properly filed and accessible.
° Assist in maintaining electronic financial databases.
° Capacity Building:
° Assist in providing training and support to sub-grantees on financial management and reporting.
° Help develop training materials and workshops for sub-grantees.
° Support sub-grantees in improving their financial management systems.
° Coordination and Communication:
° Communicate with sub-grantees to address financial queries and provide necessary assistance.
° Coordinate with the finance team to ensure consistent financial management practices.
° Participate in meetings with sub-grantees and other stakeholders as required.
° Other Duties:
° Assist with other finance-related tasks and projects as assigned by the Sub- grantee Accountant or Finance Manager.
° Stay updated on financial regulations and best practices relevant to the role.
Others;
° Facilitate grant and statutory audits by preparing audit schedules, and addressing issues raised during the audits.
° Participate in quarterly planning and progress meetings.
° On a periodic basis, deputise the Grants Accountant in his/her absence.
° Form part of, the Farm Africa Kenya Country Team and contribute to the overall development of the Farm Africa mission.
° To participate in national and global Finance Team meetings.
° To complete an annual appraisal with the Programme Finance Coordinator.
° To participate in workshops organised by the Farm Africa.
° Undertake any other tasks as requested by the senior team.
PERSON SPECIFICATION
Essential Desirable
Education, qualifications & other knowledge
CPA (Intermediate Level)
Projects Management;
Bachelor’s degree in accounting/finance or relevant field
Office Administration skills
Experience
At least 1 years of experience in project/fund / NGO accounting
At least 1 years’ experience in accounts/finance
At least 1 years of experience in bookkeeping
Ability to work under pressure and meet tight deadlines.
Experience in administrative work
Skills & abilities
Computer literacy, including experience with excel & word processing and spreadsheets.
Strong analytical, presentation, communication and problem-solving skills.
Our Values
Investing in smallholder farming is the number one way to combat poverty in rural Africa.
Farm Africa is a leading NGO specialising in growing agriculture, protecting the environment and developing businesses in rural Africa.
° EXPERT: Expertise and insightful evidence-based solutions are at the heart of everything Farm Africa does.
° GROUNDED: Our teams and partners work closely with local communities, engaging them in every level of decision-making.
° IMPACTFUL: We deliver long lasting change for farmers, their families, and the environments they live in.
° BOLD: We model innovative approaches and are not afraid to challenge strategies that are failing.
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