Partners/Sub-grantee Accountant - Kisumu
Farm Africa
Accounting, Auditing & Finance
Agriculture, Fishing & Forestry
KES
Confidential
Easy Apply
1 month ago
Job Summary
The Sub-grantee Accountant will be responsible for overseeing the financial management of sub-grants, ensuring compliance with donor requirements, and providing financial support and training to sub-grantees
- Minimum Qualification : Bachelors
- Experience Level : Mid level
- Experience Length : 4 years
Job Description/Requirements
REPORTS TO: Programme Finance Coordinator (functionally to the Finance Manager)
STAFF REPORTING TO POSTHOLDER: None
LOCATION: Kisumu
DURATION & HOURS: Full time & fixed term, 1 year contract, renewable based on performance and availability of funds.
PURPOSE OF THE ROLE
The Sub-grantee Accountant will be responsible for overseeing the financial management of sub-grants, ensuring compliance with donor requirements, and providing financial support and training to sub-grantees. The role requires meticulous attention to detail, strong analytical skills, and the ability to manage multiple financial tasks effectively.
KEY TASKS AND RESPONSIBILITIES
• Financial Management of Sub-grants:
o Oversee all financial aspects of sub-grants, including budget preparation, financial planning, and expenditure monitoring.
o Ensure all sub-grantee financial activities comply with donor requirements and organizational policies.
o Review and approve sub-grantee budgets, financial reports, and expenditures.
• Financial Reporting:
o Ensure timely and accurate financial reporting from sub-grantees.
o Compile and consolidate financial reports from sub-grantees for submission to donors and stakeholders.
o Prepare monthly, quarterly, and annual financial statements and reports as required.
• Audits and Assessments:
o Conduct financial audits and assessments of sub-grantees to ensure compliance with financial regulations and donor requirements.
o Identify any financial irregularities and work with sub-grantees to resolve issues promptly.
o Assist in external audits by providing necessary financial documents and explanations.
• Training and Capacity Building:
o Provide training and ongoing support to sub-grantees on financial management, reporting, and compliance.
o Develop and deliver training materials and workshops to enhance sub-grantee financial capacity.
o Assist sub-grantees in improving their financial management systems and processes.
• Compliance and Risk Management:
o Monitor sub-grantee compliance with donor regulations, organizational policies, and legal requirements.
o Develop and implement risk management strategies to mitigate financial risks.
o Maintain up-to-date knowledge of donor regulations and financial best practices.
• Financial Documentation and Record Keeping:
o Maintain accurate and comprehensive financial records for all sub-grants.
o Ensure all financial documents are properly filed and accessible for audits and reviews.
o Regularly update financial records to reflect current financial status and activities.
• Coordination and Communication:
o Liaise with sub-grantees, project managers, and other stakeholders to ensure effective financial management and communication.
o Participate in meetings with donors, sub-grantees, and other partners as required.
o Provide regular updates to the Finance Manager on sub-grantee financial status and issues.
Others;
• Facilitate grant and statutory audits by preparing audit schedules, and addressing issues raised during the audits.
• Participate in quarterly planning and progress meetings.
• On a periodic basis, deputise the Grants Accountant in his/her absence.
• Form part of, the Farm Africa Kenya Country Team and contribute to the overall development of the Farm Africa mission.
• To participate in national and global Finance Team meetings.
• To complete an annual appraisal with the Programme Finance Coordinator.
• To participate in workshops organised by the Farm Africa Kenya/UK offices.
• Undertake any other tasks as requested by the senior team.
PERSON SPECIFICATION
Education, qualifications & other knowledge
Bachelors’ degree in accounting, finance or other relevant discipline.
Professional qualification in Accounting/ Finance (CPA/ACCA finalist)
Excellent understanding of internal controls
Strong analytical, presentation, communication and problem-solving skills.
A minimum of 4 years in grants management
Experience
A demonstrable understanding of grants management, project budgeting, financial
reporting and donor reporting
In-depth knowledge of accounting principles and practices, especially related to grant accounting.
Experience in payroll processing and filing of statutory returns
Experience in dealing with partners and sub- grantees
Skills & abilities
Financial training & capacity building techniques
Computer literacy, including proven experience with excel & word processing and spreadsheets.
Integrity and commitment to ethical standards. Financial reporting and documentation
Ability to work under pressure and meet tight deadlines.
Detail-oriented with a commitment to
accuracy and compliance.
Our Values
Investing in smallholder farming is the number one way to combat poverty in rural Africa.
We are a leading NGO specialising in growing agriculture, protecting the environment and developing businesses in rural Africa.
• EXPERT: Expertise and insightful evidence-based solutions are at the heart of everything Farm Africa does.
• GROUNDED: Our teams and partners work closely with local communities, engaging them in every level of decision-making.
• IMPACTFUL: We deliver long lasting change for farmers, their families, and the environments they live in.
• BOLD: We model innovative approaches and are not afraid to challenge strategies that are failing.
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