Office Assistant Secretarial
B M Musau & Co., Advocates LLP
Admin & Office
Job Summary
Secretary assistants offer clerical support to administrative departments, management teams, or an individual. Their duties include attending to correspondence from clients or suppliers, managing office procedures, and scheduling departmental meetings. They are the first point of contact for admin personnel, customers, and external stakeholders. We are looking to hire a dynamic secretary assistant to join our company's administrative department. In this role, your duties will include organizing the daily tasks of management, maintaining communication with customers and suppliers, and ensuring that the admin office runs smoothly.
- Minimum Qualification : Diploma
- Experience Level : Mid level
- Experience Length : 2 years
Job Description/Requirements
To be successful as a secretary assistant, you should have exceptional organizational skills and the ability to effectively solve any office- related issue. Ultimately, a top-notch secretary assistant should have strong communication skills, and the ability to maintain a high level of accuracy when working with office accounts or customer queries.
Secretary Assistant Responsibilities:
- Assisting the administrative department with clerical duties, such as organizing work schedules.
- Processing work orders, organizing invoices, and assisting admin staff with payroll.
- Performing office duties, such as answering phones, liaising with clients, or running errands.
- Scheduling management meetings, creating agendas, and attending meetings to record minutes.
- Compiling and distributing minutes of meetings to personnel.
- Managing daily office operations and maintaining an organized work environment.
- Assisting with the onboarding process of new personnel and providing any office-related training.
- Facilitating communication between management and personnel.
- Overseeing and interpreting the company's administrative policies and procedures.
Secretary Assistant Requirements:
- Minimum C- in KCSE.
- Diploma in Secretarial Studies, office management, business, or a similar field.
- Excellent knowledge of office management software, such as Trello, Slack, Google Suite, and MS Office Suite.
- Working knowledge of management policies and office procedures.
- Excellent managerial skills.
- Strong analytical and organizational skills.
- Exceptional interpersonal and communication skills.
- Ability to multitask and to work well in a fast-paced environment.
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