Office Administrator II at Nyayo Tea Zones Development Corporation

Job Description

The Nyayo Tea Zones Development Corporation was established through a Legal Gazette Notice No. of as a State Corporation with the aim of promoting forest conservation by providing buffer zones of tea and assorted tree species to check against human encroachment into the forestland.

Job Specification

The duties and responsibilities at this grade entail: –

Attending to visitors/clients; Handling telephone calls and enquiries; Handling customer inquiries and complaints; Ensuring security of office records, equipment and documents; Ensuring confidentiality of office information; Record keeping for correspondences and file movement; Managing office protocol and etiquette; Managing petty cash for the respective office; Maintaining an up-to-date file movement register; Coordinating the general administration of the respective department/office; Maintaining the standing imprest of the Department; Coordinating schedule of meetings and appointments for the respective departments/office; Coordinating appointments and travel itineraries; Preparing responses to simple routine correspondence; Monitoring procedures for record keeping for correspondences. Undertaking any other office administrative services duties that may be assigned.

Person Specifications

For appointment to this grade a candidate must have: – Bachelors degree in Secretarial Studies or any other equivalent qualifications from a recognized institution; Have passed the following examinations from the Kenya National Examinations Council (KNEC); Typewriting III (Minimum 50 w.p.m.)/Computerized document processing Shorthand III ( w.p.m); Business English III/Communications I; Office Management III/Office Administration and Management III; Secretarial Duties II; Commerce II; Proficiency in computer applications