HUMAN RESOURCE & ADMIN ASSISTANT

Responsibilities

• Reviewing and developing relevant Human Resource policies and procedure
• Managing and maintaining contracts, personnel files and other employee information and up to date personal records for all employees
• Advising on staff disciplinary process.
• Looking after the health, safety and welfare of all employees
• Organizing staff training sessions and activities
• Confirm weekly or monthly timesheet
• All-inclusive office administration and management i.e bills,
• Coordinating induction for new employees
• Tracking, updating and management of statutory information for all staff
• Maintain files of all contracts, insurance policies and tax receipt
• Create staff handbooks, contracts, staff memos, and issuing written offers of employment
• Updating internal databases with new employee information like contact details and employment forms
• Playing a support role in complementing other functions within the organization
• Coming up with minutes during meetings
• Updating databases internally, such as sick and maternity leave
• Reviewing and renewing company policies and legal compliance
• A point of contact for employees on any HR related queries
• Managing all communication channels
• Ensuring all training and business licenses and permits are renewed and up-to-date 
• Keep all payment forms and vouchers in proper records
• Devise ways to streamline processes and manage schedules and deadlines within departments and various projects.
• Overseeing the maintenance of office facilities, and equipment.
•  Making reports to the management on the running of the office 
•  Ensuring that office supplies are enough
•  Looking after the needs and requirements of the departments 
• Track stocks of office supplies and place orders when necessary
• Performing other relevant duties when needed.

Key Competencies and Attributes

• High level of integrity.
• Proven experience in team management, supervision or leadership within a customer facing environment, including performance management, people development, coaching or mentoring experience.
• Ability to develop productive working relationships and achieve results with deadlines.
• Have excellent communication as well as interpersonal and public relations and interpersonal skills.
• Possess Strong analytical, interpretative, report writing and presentation skills.
• Sound IT proficiency and demonstrable exposure to a computerized working environment
•  Ability to work within tight deadlines and pressure without compromising accuracy.
• Track record of using data to inform business decisions

Qualifications

• Bachelor’s degree in a relevant field.
• Experience in Human Resources in the financial services industry is a plus.
• A minimum of 2 years’ relevant work experience