HR Associate (Recruitment Support Services)

Summary of Key Functions:

1. Support to Recruitments and Talent acquisition
2. Recruitment Guidance Services
3. Knowledge Building and Knowledge Sharing

1. Support to Recruitments and Talent Acquisition:

• Coordinates recruitment and selection processes from beginning to end, e.g.
  - create vacancy announcements in UNOPS’ online recruitment system
  - support with preliminary shortlist in line with the established SOP
  - administer written tests including plagiarism and AI checks
  - coordinate the scheduling of interviews and written tests, as appropriate, on behalf of the hiring office
  - conduct reference checks
  - initiate fee-setting exercises
  - take minutes during interviews and finalize the overall selection minutes with active input from panel members (English-    language panels)
  - create ICA awards in the UNOPS ERP system, uploading all supporting documentation to the document manager
  - prepare offers to candidates and answer their questions
• Serve as the HR Representative on interview panels.
• Review supporting documentation to ensure completeness of hire packages and support submissions for review by the appropriate panel, e.g. ASB, ASP, LCPC, HQCPC.
• Ensure best practices are used for effective and efficient talent acquisition in line with UNOPS policy.
• Ensure policy compliance to all recruitment processes.
• Guide clients through recruitment and selection processes.
• Liaise with UNOPS’ HR related groups such as SSC on personnel administration matters and submit transactional HR service data (normally within the ERP system).
• Answer questions and follow-up with personnel and management to ensure completion of recruitment in electronic information systems.
• Liaise with relevant HQ and UN system units to exchange information and follow up on pending issues.
• Set up and maintain reference files/records.
• Support efficient planning and management, including liaising with internal clients/hiring managers to anticipate  their recruitment needs, developing recruitment plans, setting-up and maintaining dashboards to monitor the status of recruitments and recruitment KPIs

Education/Experience/Language requirements

Education:

• Completion of Secondary education is required.
• A Bachelor degree in Human Resources Management, Business Administration, Public Administration, or equivalent disciplines with 2 years experience is desirable and may substitute for some of the required years of experience.

Experience:

• Minimum of six years of relevant experience in an international and/or national organization in providing HR advisory, recruitment, and/or HR-generalist services is required.
• One year experience in computers and office software packages, and experience in handling of web-based management systems is required.

Language Requirements:

• Full knowledge of English is essential.
• Knowledge of French is highly desirable.

Other Requirements:

• Within the required working hours, some flexibility to accommodate recruitments occurring outside the Nairobi time zone (GMT+3) is expected