Head of Programmes at Cooperazione Internazionale

Job Description

Since , COOPI Cooperazione Internazionale has established the East Africa Regional office based in Nairobi with the purpose to monitor and support 5 country missions within the region: Kenya, Somalia, Ethiopia, Sudan and Malawi. The East Africa regional office is part of the wider decentralization process that took place in COOPI since few years. This decentralization process is aimed to ensure the closer HQ presence and to build stronger relationships with potential partners and donors.

Role

The Head of Programmes (HoP) is the focal point for COOPI programs in Somalia. He/she will be responsible for defining programs, drafting intermediate and final project narratives and budgets. He/she will manage the supervision, monitoring and coordination of ongoing projects and support the Head of Mission in relations with donors and partners. He/she will report directly to the Head of Mission.

Main responsibilities

Project Development

Lead the definition and implementation of the country program strategy, with the support of the HoM, Project Managers and MEAL team Review priorities and strategies of main institutional donors and propose the submission of project proposals according to COOPI’s expertise and geographical presence Lead the development of new project proposals (current donors include ECHO, EU, AICS, DAFT/ACNP, SDC, OCHA-SHF and various UN Agencies) Review priorities and evidence from ongoing and closed grants Collaborate with Country Admin and Logistics Manager for logistical and financial requirements

External coordination

Meet regularly with donors and partners, consolidating the position of COOPI in the country Engage new potential donors and partners, working closely with the HoM and Project Managers Manage donors visits, liaising with the HoM and Project Managers Represent COOPI in relevant fora and ensure institutional positioning of the Organization in the Country

Monitoring & Evaluation, Accountability and Learning (MEAL)

Approve M&E plans for projects in alignment to planning documents and to Logical Frameworks Provide required inputs for the development of data collection tools, questionnaires, surveys, as required by the projects Provide quality assurance of M&E reports (e.g. surveys, Monitoring Reports, PDM) Use collected data/lesson learnt to enhance internal learning with the HoM and Project Managers for proposal development Use M&E data, innovation and evidence collected in the on-going and past projects for engaging new donors and partners Ensure linkages and learning among technical advisors Carry out field monitoring missions in the areas of interventions Ensure the financial monitoring of the projects and monitor the respect of COOPI’s and donor’s procedures.

 Project Reporting

Ensure a final review of all project narrative reports (interim, quarterly and final) Ensure the submission of reports according to internal and external submission deadline Ensure that sources of verification of accomplished activities are meet quality standards and are available

Human Resources Management

Identify HR needs in the framework of existing and/or new programmes Provide essential inputs to the definition of ToR and Job descriptions for programme staff members Participate in the recruitment process for projects staff upon request of the Head of Mission and Project Managers and HQ support the recruitment process of national staff Support the definition of HR plan for new approved programmes Provide continuous training on the job and capacity development, including mentorship and coaching, of staff assigned under the humanitarian programmes Provide evaluation of performance of staff members, as required by COOPI’s HR Manual.

Communication and visibility

Support for the production and distribution of communication and visibility tools and products for COOPI in Somalia Gathering the necessary data and information in collaboration with the field teams to produce communication products.

  Requirements

Essentials

University master’s degree in relevant subject (post graduate degree required) A minimum of 5 years of work experience in project formulation, implementation and coordination with an International NGOs Experience in working with different Donors (ECHO, EU, AICS, DAFT/ACNP, SDC, OCHA-SHF and various UN Agencies) Good knowledge of humanitarian standards and principles Excellent report and proposal writing skills in English Proactive aptitude in terms of planning and coordination with different bodies, institutions and reference points Target oriented and problem-solving aptitude Strong managerial skills Good leadership skills, aimed at managing and motivating a team Positive ability to bear stressful and complicated situations Diplomatic and confidentiality skills Advanced IT skills Embrace COOPI’s vision and mission.

Desired

Previous experience in Somalia or the East Africa region is an asset Knowledge of Italian is a plus