Financial Accountant

Role in the organization: Report to: Finance and Administration Manager

Functional / Transversal: Transversal

Activities of the job (Detail all activities conducted by the employee)

Accounts payable and Inventory Management:

✔ Invoice processing – Receiving GRNs and matching them with the respective invoices and posting into the erp.

✔ Payments processing and posting into the system.

✔ Produce aged creditors analysis by the 5th of  the following month.

✔ Communicate to the vendors on reconciling items with specific requests to correct any anomaly.

✔ Monitor advance payments regularly to ensure receipt of goods and services.

✔ Booking daily production batches updating movement of stock from warehouse and oil transferred to the finished goods stock .

✔ Verification of inventory movements before posting into the system.( Booking dry loss,reconciling transfers into and from warehouse).

✔ Assist in monthly physical stock counts .

✔ Maintaining inventory control ledger balances.

Cash and Bank

✔ Processing and posting of petty cash vouchers into the system.

✔ Updating cashbook with all transactions on regular basis.

✔ Updating cashflow position on a weekly basis.

✔ Perform monthly Bank reconciliations .

Finance duties

✔ Ensure that finance and administration activities comply with policies, procedures and regulations.

✔ Assist in Preparation of periodical and ad hoc reports.

✔ Liaise with external parties during statutory obligations (e.g.: auditors, KRA, etc...)

Fixed Assets

✔ Updating and maintaining the fixed assets register.

Tax returns and Expense accounts

✔ Maintain a record of all expense accounts and promptly file them in the general ledger file for review by the 6th of every month.

✔ Prepare all statutory tax returns and payments with the related reconciliations and file within the stipulated timelines.

Accounts receivable

✔ Process customer invoices as and when due and updating the same in the erp.

✔ Update customer payments in the erp.

✔ Produce an aged debtors analysis by the 5th of

✔ the following month and share with HQ.

HR related tasks:

✔ Assist with payroll processing and other HR related tasks.

✔ Assist in casual workers management, attendance,contracts and payment.

Office Duties:

✔ Scanning, filing, and logging account documents.

✔ Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

✔ Maintain polite and professional communication via phone, e-mail, and mail.

✔ Write and edit documents from letters to report and instructional documents.

✔ Maintain front desk and verify that orders are placed as necessary to ensure necessary supplies are available at all times.

✔ Ensure suppliers records are up to date.

Other:

Any other duty assigned by the Finance and administration manager.

Specificities of the position

(Night work, shift...)

- Day

- Office based

Technical soft skills

- Team work

- Communication skills

- Time management

- Organized

- Accounting and finance

- ERP knowledge preferably Sage

Academic qualifications

- Bachelors degree in Finance/Accounting

- CPA /ACCA 2

Experience

- 2 years relevant experience

Personal qualities

- Team player

- Interpersonal skills

- Problem solving

- Accountable

- Integrity

- Attention to details

- Analytical thinking

- Autonomy

Back-up

(In case of days off)

Replaceable by: Finance and Administration Manager

Replaces: Finance and Administration Manager

Authorities

(for decision making, organisation, legal

document approval...)

- Administrative level

- Operative on scope

Quality system/ Food safety

Process for which the employee is the referrent

Person to whom the employee can give feedback regarding any food safety issues

May give feedback on food safety issues to the Finance and Administration Manager