Finance and Administration Officer

Finance Roles:

1.Generate Accurate Monthly Financial Reports and Management Accounts:

• Prepare and present detailed financial reports and management accounts on a monthly basis.
• Ensure accuracy and compliance with accounting standards and company policies.
• Ensure proper cash flow planning.

2.Ensure Timely Posting and Reconciliation of All Financial Transactions:

• Post all financial transactions in the company's accounting system.
• Conduct regular reconciliations to ensure the accuracy of financial data.
• Conduct all end month accounting procedures: reconciliation of payables, receivables, cash, bank and inventory etc

3.Conduct Ad Hoc and Monthly Stock Takes:

• Organize and execute monthly and ad hoc stock takes.
• Reconcile inventory records and investigate discrepancies.

4.Filing and Payment of Taxes within Stipulated Time Frames:

• Ensure timely and accurate filing of all tax returns.
• Manage the payment of taxes in accordance with regulatory requirements.

5.Costing and Pricing Company’s Products:

• Analyze costs and pricing strategies for company products.
• Provide insights and recommendations to optimize pricing models.

6.Administering Payroll:

• Manage the payroll process, ensuring timely and accurate payment to all employees.
• Handle payroll-related queries and resolve discrepancies.

7.Budgeting and Planning:

• Develop and manage the annual budget and financial planning processes.
• Monitor budget performance and provide variance analysis.

8.Banking and Bank Reconciliations:

• Manage banking relationships and oversee all banking activities.
• Perform regular bank reconciliations to ensure accurate financial records.

Administration Roles:

1.Maintaining Employee HR Files:

• Ensure accurate and up-to-date maintenance of all employee HR files.
• Handle confidential information with discretion and professionalism.

2.HR Function: Recruiting and Managing Employees:

• Oversee the recruitment process, from job posting to onboarding.
• Manage employee relations, performance reviews, and disciplinary actions.

3.Facilitate Trainings:

• Identify training needs and organize training programs for employees.
• Evaluate the effectiveness of training sessions and make improvements as needed.

4.Contract Management:

• Oversee the administration of contracts with vendors, suppliers, and partners.
• Ensure all contracts are up-to-date and compliant with legal requirements.

5.Ensure Effective Filing:

• Maintain a well-organized and efficient filing system for all company documents.
• Implement best practices for document management and retention.

6.Coordinating Meetings:

• Schedule and coordinate internal and external meetings.
• Prepare agendas, take minutes, and follow up on action items.

7.Coordinating Reports:

• Compile and distribute regular reports to stakeholders.
• Ensure the accuracy and timeliness of all reports.

8.Ensuring Office Runs Smoothly:

• Oversee day-to-day office operations and ensure a productive work environment.
• Manage office supplies, equipment, and facilities.

9.Leave Management:

• Administer the leave management system, ensuring accurate tracking and recording of employee leave.

Qualifications:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• Professional accounting qualification (e.g., CPA, ACCA) is preferred.
• Minimum of 5 years of experience in a similar role.
• Strong knowledge of financial principles and accounting standards.
• Proficiency in financial software and Microsoft Office Suite; proficiency in Zoho is an added advantage.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Attention to detail and problem-solving skills.

To Apply: Interested candidates are invited to submit their resume and cover letter detailing their qualifications and experience