Factory Administrator

Job Title: Factory Administrator

Location: Thika, Kenya

Reports To: Managing Director

Industry: Animal Feeds Manufacturing

Application Deadline: 30 th April 2025

About the Company

Our client is a reputable and fast-growing company in the animal feeds manufacturing sector, committed to delivering high-quality and nutritious feed solutions to support livestock health and productivity. With a strong focus on innovation, compliance, and customer satisfaction, we take pride in producing consistent, safe, and affordable products for our clients across the region. We are now seeking a dynamic and experienced Factory Administrator to join our team and contribute to our continued growth and operational excellence.

Key Responsibilities

• Foster a culture aligned with the company’s mission, values, and policies among all staff.
• Coordinate operational activities across the factory to promote efficiency and policy compliance.
• Oversee staff supervision and ensure tasks are accomplished effectively and efficiently.
• Manage calendars, appointments, travel plans, and professionally handle company visitors.
• Handle all forms of correspondence including emails, letters, and phone calls; draft official letters in consultation with the Managing Director.
• Support budgeting and basic bookkeeping procedures.
• Maintain and update company databases and staff records.
• Manage office inventory, supplies, procurement, and verification of receipts.
• Prepare and submit administrative, operational, and production reports, proposals, and presentations.
• Maintain vehicle records, liaise with service providers and insurers, and ensure up-to-date compliance.
• Manage client database, including details of deals, contracts, and payments.
• Ensure office equipment is maintained and the company premises are in good condition.
• Prepare monthly reports with qualitative and quantitative insights, proposing practical solutions to challenges.
• Develop and maintain effective office systems including data management and filing.
• Organize and manage the Director’s diary, appointments, and travel.
• Ensure implementation and adherence to GMP, HACCP, and KEBS standards.
• Handle customer inquiries and complaints professionally.
• Oversee logistics and production processes to ensure optimal operational control.
•  Ensure general housekeeping, hygiene, and pest control across the facility.
• Oversee legal compliance, certifications, and licenses.
• Manage all company insurance needs.
• Collaborate with HR and the MD in staffing decisions, recruitment, and staff development.
• Monitor staff performance and implement performance management systems.
• Identify staff training needs and coordinate appropriate training programs.
• Promote a safe and healthy work environment, ensuring health and safety standards are met.
• Lead and coordinate staff meetings and chair weekly steering committee meetings.
• Implement cost-saving initiatives and resource utilization strategies.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, or related field (preferred).
• Proven experience in administrative and operational roles within a manufacturing or production environment.
• Strong organizational, leadership, and communication skills.
• Ability to multitask, manage time effectively, and solve problems efficiently.
• Familiarity with industry regulations and compliance standards such as HACCP, GMP, and KEBS.
• Proficiency in MS Office and experience with office management tools and systems.