Facilities Coordinator

Key Responsibilities and Deliverables

• Provide a first-class facilities management service for both client and tenants.
• Management of all contractors ensuring all issues of risk are managed at all times.
• Develop and implement a facility management program including preventative maintenance and life-cycle requirements.
• Conduct and document regular facilities inspections.
• Ensure compliance with health and safety standards and industry codes.
• Allocate and manage facility space for maximum efficiency.
• Supervise maintenance and repair of facilities and equipment.
• Oversee facility refurbishment and renovations.
• Plan and manage facility central services such as reception, security, cleaning, fumigation, waste disposal and parking.
• Implement best practice processes to increase efficiency.
• Obtain quotes and tenders from vendors and suppliers.
• Calculate and compare costs for goods and services to maximize cost-effectiveness.
• Coordinate and monitor activities of contract suppliers.
• Manage contractor and vendor relationships.
• Responsible for cleaning, fumigation, housekeeping and security.
• Documenting processes and keeping financial and non-financial records.
• Monitoring maintenance budget spending
• Ensuring that all aspects of health & safety are adhered to, minimizing the risk to the client and the business.
• Inspect all contractors work to ensure satisfactory workmanship.
• Ensure all statutory inspections have been carried out and certificates received.
• Develop and keep accurate records of all maintenance inspections, H&S issues, consumable usage, utility usage and any other records pertaining to the positions as they become known.
• Oversee all shop fit outs to ensure that they are adhering to the approved shop fit or shop removal

Key Requirements

• A bachelor’s degree or Diploma in Engineering
• At least 3 years of experience in facilities/property management either in retail or hospitality sector
• Experience overseeing contractors
• Health & safety awareness
• Experience in M&E maintenance
• Excellent communication skills
• Knowledge of document control and the ability to produce reports as requested.