Job summary
We are looking for a highly professional, discreet, and well-organised Executive Assistant to provide dedicated, high-level support to the Chairman.
Min Qualification:
Bachelors
Experience Level:
Mid level
Experience Length:
3 years
Language Requirement:
English
Working Hours:
Full Time - 9 to 5
Applicant Location:
Kenya
Job descriptions & requirements
We Are Hiring: Executive Assistant
Location: Nairobi, Kenya
Language skills: Arabic, English and Swahili
We are looking for a highly professional, discreet, and well-organised Executive Assistant to provide dedicated, high-level support to the Chairman. The ideal candidate will be a young female with excellent communication skills, strong organizational abilities, attention to details and the capability to manage confidential matters with the utmost integrity.
Company Profile
The company is launching its manufacturing operations, and is therefore looking for new talents to enrich its workforce.
Key Responsibilities
● Manage the Chairman’s daily schedule, appointments, meetings, and complex travel arrangements
● Serve as the primary point of contact between the Chairman and internal/external stakeholders
● Draft, review, and manage correspondence, emails, reports, and presentations
● Organize meetings, prepare agendas, take minutes, and follow up on action points
● Maintain confidential files, records, and documents with accuracy and discretion
● Coordinate both local and international travel, including visas, accommodations, and itineraries
● Assist with professional and personal tasks as required by the Chairman
● Ensure the efficient day-to-day operations of the Chairman’s office
● Handle calls, inquiries, and visitors with the highest degree of professionalism
● Support special projects and ad-hoc assignments as directed
Qualifications & Experience
1. A relevant degree or diploma in Business Administration, Office Management, Secretarial Studies, or a related field.
2. Fluency in English and Arabic is mandatory.
3. Ability to speak Swahili and/or French is a strong advantage.
4. Female candidate with a minimum of 3-5 years of proven experience as an Executive Assistant, Personal Assistant to C-level, or Executive Secretary.
5. Flexible and willing to travel frequently both locally and internationally.
6. Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
7. Established experience in handling confidential and sensitive information is highly preferred.
8. Young, preferably below 35 years of age.
9. Multicultural and multilingual applicants are highly encouraged to apply.
10. Applicants should be Kenya citizens or have valid authorization to work in Kenya.
How to Apply
Send your CV and cover letter with the subject line: “Application for Executive Assistant”
Application Deadline: 12 April 2025
Only shortlisted candidates will be contacted.
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