Executive Assistant.

• Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to- day engagements.
  
•  Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
•  Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in Advance of meetings, conferences, etc.
•  Coordinate all Team meetings and retreats and assist with staff meetings and events as needed.
•  Provide event management support as requested.
•  Support weekly project meetings by taking minutes and following up on agreed actions.
•  Participate in client discovery calls, taking notes and liaising with the product team in timely development of proposals.
•  Maintaining client activities in a CRM.
•  Social media management and co-ordinating strategic content creation.
•  Deputizing the CEO in leading tour groups when necessary.
•  Staff leave management.
•  Staff will be expected to be flexible and help out with anything else that needs doing to ensure the success of the business.

Competencies (Required):

•  Excellent written and spoken English.
•  Attention to detail is critical.
•  High degree of professionalism in dealing with diverse groups of people.
•  Proficient in Microsoft Office (Word, Excel and Powerpoint).
•  Proficient with project management and CRM tools.
•  Excellent communication and interpersonal skills.
•  Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
•  Able to maintain a high level of integrity and discretion in handling confidential information.
•  Excellent judgment is essential.
•  Ability to switch gears at a moment’s notice.
• A university degree or college diploma is mandatory.
•  Research skills and ability to complete high volume of tasks and projects with little or no guidance.
•  Project management skills (project management certification is an added advantage).
• Minimum 2 years’ experience in a similar role in executive support.

WORK ENVIRONMENT:

•  Thrive in an intense, do-it-yourself, start-up environment.
•  Ability to work well within a cross-functional team environment including remote teams.