EXECUTIVE ASSISTANT

• Maintain the CEO’s complex schedules, and diaries, coordinating meetings, logistics, and international conference calls, preparing agendas, taking minutes, and making necessary travel arrangements
•  Liaise with key stakeholders to resolve queries/complaints raised by internal and external clients, suppliers, etc.
•  Prepare, collate and hand in all necessary information required by the CEO prior to any meeting or interaction
•  Assist in the coordination and execution of special projects, as assigned by the executives
•  Consistently build and maintain relationships with key stakeholders for the purpose of working together to support the CEO
•  Support delivery of CEO initiatives, via management of trackers to ensure success within the agreed timelines
•  Ensure to keep the CEO up to date with daily, weekly and monthly reports of pending actions
•  Follow-up on the completion and submission of relevant reports from key stakeholders
•  Timely and professional responses to and report outcomes of ad hoc projects, business issues, client requests stakeholder requests, etc. that impact the business
•  Prepare reports, presentations, speeches, etc. on behalf of the CEO
•  Serve as a point of contact between the executives and various departments, clients, and suppliers
•  Anticipate the needs of the executives and proactively address them
•  Prepare and reconcile expenses for the CEO
•  Conduct research, collect and analyze data to prepare reports and documents for the CEO when required
•  Communicates with the Board of Directors and coordinates the full life cycle arrangements for their meetings from arrival to departure.
•  Provide support to all directors and senior management team when required

C. MINIMUM REQUIREMENTS/ QUALIFICATIONS

•  Bachelor’s Degree in any Business Discipline
•  Proficiency in MS Office Suite, data analytics tools 
•  3+ years’ experience in an Executive Assistant role preferably supporting C-level executives
•  Customer Service training

D. KEY JOB REQUIREMENTS

•  Ability to manage Senior Executives in the organization
•  High levels of integrity and confidentiality
•  Proven ability to streamline processes and enhance efficiency in fast-paced environments.
•  Able to handle sensitive information with integrity and confidentiality.
•  Strong written and verbal communication skills.

 Exceptional organizational and multitasking abilities, with keen attention to detail