Executive Admin Assistant

Administrative & Operational Support:

• Serve as the primary liaison between the executive team, tenants, property managers, contractors, and vendors
• Manage professional communications (emails, calls, and virtual meetings) clearly and promptly.

Document & Data Management:

• Maintain and update digital files and records, ensuring accuracy and compliance with company policies.
• Organize and manage documentation related to property management, financial tracking, and operational updates

Tenant & Vendor Coordination:

• Follow up with tenants regarding rent payments, maintenance requests, and other inquiries
• Coordinate scheduling and communications with property managers, contractors, and vendors to ensure timely resolution of issues.

Financial Tracking & Payment Verification:

• Assist in verifying payments, such as mortgage payments, insurance premiums, and other financial records.
• Collaborate with accounting teams to resolve discrepancies and maintain accurate financial documentation

Project & Task Management:

• Oversee special projects, including tenant application processing, document updates for property acquisitions, and eviction follow-ups
• Track deadlines, update progress reports, and communicate status updates to the executive team

Quality Control & Compliance:

• Ensure that all documentation meets regulatory standards and internal company policies.
• Monitor lease agreements, tenant payment deadlines, and maintenance schedules, initiating follow-up actions as needed.

Team Collaboration:

• Work closely with your colleagues in a virtual office setting, engaging in daily tag-up meetings and collaborative sessions throughout the business day.
• Contribute to a supportive team environment where shared responsibilities and open communication are encouraged.

Requirements

Experience: At least one year of experience in an administrative or executive assistant role.

Skills:

• Strong organizational and time-management skills
• Excellent verbal and written communication abilities.
• Proficiency in digital tools and platforms (e.g., email, cloud-based file management, virtual meeting software).

Work Environment: Ability to thrive in a collaborative, team-oriented virtual office setting, contributing effectively to shared goals.