COMPENSATION & BENEFITS ADMINISTRATOR

ABOUT THE COMPANY

G4S is a leading global integrated security company, specializing in the provision of security products and solutions.

JOB SUMMARY

We are seeking to recruit a Compensation & Benefits Administrator. The Main purpose of the role is to ensure administrative duties associated with the Compensation & Benefits department. Effectively administer various benefit schemes including but not limited to G4S Health scheme, Pension scheme, NSSF,SHA, Group life & Group Personal Accident covers, Education Trust Fund,Provide expatriate support services & Generation of reports for submission to the local and regional office and for decision making.

RESPONSIBILITIES

Effective administration of G4S Health scheme● Maintain medical membership list by ensuring that all eligible employees are registered with the schemeand all notifications on medical additions and deletions are sent out to the insurer on time and conduct quarter reviews on the membership list● Facilitate issuance of medical cards● Coordinate with the insurance on appointment of service providers and ensure that are within staff reach based in all G4S locations country wide and that their services are efficient● Facilitate efficient management of member benefit utilization to the benefit of the member and company● Coordinate and prepare exceptional reports on member benefit utilization/expenditure & contributions● Coordinate member education – quarterly● Facilitate timely payment of medical contributions and management fees for the service provider● Provide guidance and advice on medical cover issues to members● Processing of member claims for reimbursement● Liaison person between the service provider member and employerEffective administration of G4S Pension schemes● Administration and management of the Defined Benefit and Defined Contribution Pension schemes in line with the Scheme Trust Rules Deed and the RBA Act.● Maintain the membership list by ensuring that all eligible members are duly registered with the scheme● Facilitate and coordinate timely payment of pension contributions● Coordinate quarterly meetings for trustees● Prepare and coordinate the Annual General Meetings● Administer the member benefit payments process for members on separation from the company● Facilitate pension welfare issues (payment of school fee for ex pensioners).● Facilitate audit process for the pension schemes.● Provide trust secretary roles as provided for in the Trust Rule Deed and RBA Act.Effective administration Group life & Group personal accident covers● Administration of Group Personal Accident covers (GL and GPA) by ensuring all management accidents are reported to the insurer.● Liaise with insurance providers for provision of Group Life and Group Personal Accident cover formanagement staff.● Coordinate member health examination on renewal of cover● Facilitate the claim processing and registration of all eligible members.● Facilitate timely payment of insurance premiums● Liaison person between the employer and the service providerEffective administration of G4S Kenya Education Trust fund● Administration and Management of G4S Education Trust Fund that is sponsored by the company,● Organize annual fund draws● Arrange and attend quarterly meetings to monitor and receive updates from the fund managers● Provide administrative support to the trust as per the trust deed and rules of the trust.● Facilitate audit of the trust, quarterly reports.● Coordinate payment of the winnersManage expatriates documentation support● Facilitate the process of obtaining work permit, special passes, dependent passes and renewal whereneeded.● Follow up for endorsement of the work permits● Liaise with the immigration department on provision of advice regarding different travel requirements forexpatriates● Prepare & coordinate cancellation of work permits documentationSupport Organisation Design● Support Organisation Design reviews and WFP● Ensure updated JD’s for all existing positions● Manage approvals of Job Request Forms (JRF’s)● Participate in internal and external benchmarking reviews● Maintain medical membership list by ensuring that all eligible employees are registered with the schemeEffective administration of G4S Health schemeand all notifications on medical additions and deletions are sent out to the insurer on time and conduct quarter reviews on the membership list● Facilitate issuance of medical cards● Coordinate with the insurance on appointment of service providers and ensure that are within staff reach based in all G4S locations country wide and that their services are efficient● Facilitate efficient management of member benefit utilization to the benefit of the member and company● Coordinate and prepare exceptional reports on member benefit utilization/expenditure & contributions● Coordinate member education – quarterly● Facilitate timely payment of medical contributions and management fees for the service provider● Provide guidance and advice on medical cover issues to members● Processing of member claims for reimbursement● Liaison person between the service provider member and employerEffective administration of G4S Pension schemes● Administration and management of the Defined Benefit and Defined Contribution Pension schemes inline with the Scheme Trust Rules Deed and the RBA Act.● Maintain the membership list by ensuring that all eligible members are duly registered with the scheme● Facilitate and coordinate timely payment of pension contributions● Coordinate quarterly meetings for trustees● Prepare and coordinate the Annual General Meetings● Administer the member benefit payments process for members on separation from the company● Facilitate pension welfare issues (payment of school fee for ex pensioners).● Facilitate audit process for the pension schemes.● Provide trust secretary roles as provided for in the Trust Rule Deed and RBA Act.Effective administration Group life & Group personal accident covers● Administration of Group Personal Accident covers (GL and GPA) by ensuring all management accidentsare reported to the insurer.● Liaise with insurance providers for provision of Group Life and Group Personal Accident cover formanagement staff.● Coordinate member health examination on renewal of cover● Facilitate the claim processing and registration of all eligible members.● Facilitate timely payment of insurance premiums● Liaison person between the employer and the service providerEffective administration of G4S Kenya Education Trust fund● Administration and Management of G4S Education Trust Fund that is sponsored by the company,● Organize annual fund draws● Arrange and attend quarterly meetings to monitor and receive updates from the fund managers● Provide administrative support to the trust as per the trust deed and rules of the trust.● Facilitate audit of the trust, quarterly reports.● Coordinate payment of the winnersManage expatriates documentation support● Facilitate the process of obtaining work permit, special passes, dependent passes and renewal where needed.● Follow up for endorsement of the work permits● Liaise with the immigration department on provision of advice regarding different travel requirements for expatriates● Prepare & coordinate cancellation of work permits documentationSupport Organisation Design● Support Organisation Design reviews and WFP● Ensure updated JD’s for all existing positions● Manage approvals of Job Request Forms (JRF’s)● Participate in internal and external benchmarking reviews

REQUIRED SKILLS

Conflict management and resolution, Negotiation, People management, Reporting, Data analysis, Compensation and benefits

REQUIRED EDUCATION

Bachelor's degree