Administrative assistant

ABOUT THE COMPANY

We are a Business Process Outsourcing company in Kenya. We offer reliable data annotation, customer support, and outsourced HR services.

JOB SUMMARY

we are seeking a dedicated Administrator to support the executive team. This role is crucial for maintaining efficient operations and ensuring smooth communication. 

RESPONSIBILITIES

Email Communication: Handle email correspondence for both CEOs. - Travel Arrangements: Coordinate travel plans and itineraries. - Document Management: Organize and manage documents.- Project Coordination: Assist in coordinating various projects. - Meeting Support: Take notes during meetings and ensure follow-up on action items. - Client Relations: Handle a small portion of client relations and deal with advertisers. - Content Creation: Assist in creating content as needed. - Miscellaneous Tasks: Perform any other tasks as required. - Executive Assistant Tasks: - Meeting Preparation: Prepare agendas, presentations, and reports for meetings. - Confidentiality: Maintain confidentiality of sensitive information. - Task Prioritization: Prioritize and manage multiple tasks and projects simultaneously. - Vendor Management: Liaise with vendors and service providers. - Event Planning: Assist in planning and organizing company events and functions. - File Management: Maintain and organize electronic and paper files. - Research: Conduct research and compile data as needed. - Communication: Serve as a point of contact between executives and internal/external stakeholders.  

REQUIRED SKILLS

Travel planning and reservations (leisure, business), Calendar management, Answering telephones and call management, Meeting preparation, Email correspondence, Office administration, management

REQUIRED EDUCATION

Diploma, Associate's degree