Administrative Assistant, Tatu Girls School at Nova Pioneer

Job Description

Nova Pioneer Education Group is a Pan-African independent school network offering preschool through secondary education for students from ages 3 through 19. We prepare the next generation of leaders and innovators through world-class teaching methods with an emphasis on 21st century skills.

ABOUT THE ROLE

The role you play with your Line Manager will include the responsibilities below;

Live the Nova Culture Perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at the school. Make and receive phone calls on the school’s telephone lines Facilitate the Public Relations function of the front office including communication (school emails and classdojo). Prepare the school newsletter as guided. Prepare documents for internal display on pin-boards or notice boards Respond to routine correspondences and send out scheduled communications Manage the stores of learning/teaching materials. Any other duties as assigned by your manager.

The role you play with the School Principal will include the responsibilities below;

Schedule meetings for The Principal in line with the diary as requested. Prepare documents ahead of internal meetings as directed by the Principal (photocopying, binding, filing etc.) Attend Parent Teacher Association meetings and take minutes on behalf of the School Principal. Keep custody of the pupils’ attendance registers and any confidential documents on behalf of the Principal by regularly updating Edadmin. Any other duties as assigned by the School Leader from time to time.

Skills and Qualifications required:

You have a Bachelor’s degree/ Diploma in Office Administration and possess HR knowledge and skills, Operations management is desired but not required. You have 2-3 years in Front Office Management, preferably of an established startup, large company or a school You are experienced or open to learning the Google software suite (Google Calendar, Docs, Sheets, G Mail, etc.) as well as Microsoft Office (Word, Excel, Powerpoint) You are experienced and proficient in MS Suite with strong writing skills (for office communication) and are skilled in making posters and certificates You have excellent organizational, planning and time management skills – you are able to handle many moving parts while maintaining high standards of excellence You demonstrate capacity to analyze complex situations and solve problems You are a great communicator. You are able to provide a clear and effective written and verbal communication to the leaders and school team