Administrative Assistant, Kenya

About the job

Assistant, Administrative 

Based in Nairobi, Kenya 

No Travel Required

Work From Almost Anywhere Status = Remote eligible 

 Reports to Senior Accountant, Social Business Unit 

Who We Are

PSI is a network of locally rooted, globally connected organizations working to achieve consumer-powered healthcare — people-centered health systems that ensure quality, affordable care wherever and whenever it is needed. Our origins in sexual and reproductive health have grown into a broader mission. Today, we work with the public and private sectors as well as local communities, prioritizing people’s voice and choice and developing solutions to meet their essential health needs. Over the past five decades, we have helped push boundaries, break taboos, set trends, and develop innovative solutions to complex global health challenges.

Join us! 

Viya Health is the business arm of PSI that focuses on balancing commercial viability and social impact to deliver consumer-powered healthcare at scale through social enterprise entities in markets around the globe - including India, Southern Africa, Cambodia, Myanmar, Vietnam, Uganda, Kenya, Ethiopia, Paraguay, and Central America. Viya Health’s vision is to engage Sara (our consumer archetype) with trustworthy, reliable information and quality products and services, so that she can make her own choices about health without stigma and taboo.

Viya Health seeks an Administrative Assistant that will support operational excellence and execution of quality and standards by providing wide-ranging administrative and operational support to a market group or technical team. Liaise with global technical and service departments and network members/country project teams to support routine administrative needs and daily activities.

Salary Range

 PSI is offering the following gross annual salary ranges for this position: 

For Kenya (paid in Ksh): 910,000 KES (MINIMUM) – 1,400,000 KES (MID-POINT) – 1,750,000 KES (MAXIMUM) 

We value transparency and have provided the full salary range for this role. Actual base salary compensation will be determined by factors such as a candidate’s qualifications, experience, internal equity, external market analysis, and other business factors permitted by law. Hiring above the mid-point of the range would not be typical in order to allow for potential future salary growth. PSI offers a comprehensive benefits package which includes health care, retirement plan, generous leave, as well as other great benefits. For more information, please ask your recruiter or visit https://www.psi.org/careers/ to learn more!

For all applicants applying outside of the US; please note that those hired outside of the US will be employed through the local PSI office. Pay and benefits will be commensurate with the role and practices of the local office, including payment in local currency.

 Your contributions 

Provides routine administrative support for daily operations, project management, and general functioning of assigned portfolio. 40% of Time 

Provides basic financial management support, including assisting with basic team budget management, procurement and payment of consultants, vendors, subrecipients and other services, and management and reconciliation of purchasing card. 30% of Time

Provides support for knowledge management activities, including the design of tools and systems for knowledge management and information tracking, creation and maintenance of internal filing systems, maintenance of online communications site(s), and development of communications materials. 30% of Time

Time percentages listed above are not exact. They are estimates and may change. This is also not an exhaustive list of all tasks that an incumbent is expected to perform but is instead a summary of the primary responsibilities and requirements of the job. The incumbent may be asked to perform duties not included above. PSI reserves the right to revise job profiles at any time based on changes to the required job responsibilities.

 What are we looking for? 

Associate's degree (or international equivalent) in a related field 

 Bachelor's Degree (or international equivalent) in a related field preferred 

 3 years of work experience preferred 

 Strong written and verbal communication skills. 

 Strong computer skills in MS Office applications. 

 Excellent organizational and administrative skills with special attention to detail and timeliness. 

 Relevant language skills per country and program portfolio. 

 Demonstrated ability to work in a multi-cultural environment. 

The candidate we hire will embody PSI’s corporate values: 

Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.

Pragmatism: You’ll strive to deliver the best possible result with the resources available. You won’t be paralyzed by a need to make things perfect.

Honesty: You own your mistakes and are open about your shortcomings – it’s the only way you’ll learn and improve.

Collaboration: You’ll quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you won’t succeed.

Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt.

Commitment:  You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin.

References will be required. The successful candidate will be required to pass a background check. For domestic positions: Must be authorized to work in Nairobi, Kenya. N.B. PSI will not consider work visa sponsorship for this position

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, ageACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to: newhiresupport@psi.org or call (202)785-0072.

ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to: newhiresupport@psi.org or call (202)785-0072.