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Job Description/Requirements
ABOUT THE COMPANY
We are a Business Process Outsourcing company in Kenya. We offer reliable data annotation, customer support, and outsourced HR services.
JOB SUMMARY
Location: Westlands Job Type: Full-time Job Summary:We are seeking a detail-oriented and proactiveAdministration Assistant to join our team. The successful candidate willprovide essential administrative support to ensure the efficient operation ofthe office. This role involves handling a variety of tasks, including clericalduties, communication management, office coordination, assisting withonboarding, and organizing TA team documents.
RESPONSIBILITIES
Key Responsibilities:Manage and organize office documents and records.Answer direct phone calls and emails.Schedule and coordinate meetings and appointments.Assist in the preparation of reports, presentations, and correspondence.Handle office supplies inventory and place orders when necessary.Support team members with administrative tasks as required.Maintain office cleanliness and orderliness.Greet and assist visitors, ensuring a positive and professional experience.Perform data entry and maintain accurate records.Assist with the onboarding process for new employees, including preparing orientation materials, coordinating training sessions, and ensuring a smooth integration into the company.Organize TA (Talent Acquisition) team documents, ensuring they are up-to-date, accessible, and properly filed.Manage calendars for the Senior Talent Acquisition Associate, scheduling meetings, appointments, and ensuring no conflicts.Qualifications:Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.Proven experience as an Administrative Assistant, Office Administrator, or in a similar role.Additional experience in customer service is highly desirable.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Strong organizational and time-management skills.Excellent written and verbal communication abilities.Attention to detail and problem-solving skills.Ability to work independently and collaboratively in a team environment.Professional demeanor and a positive attitude.
REQUIRED SKILLS
Office reception, Email correspondence, Document and archive management, Presentation preparation and editing (Microsoft PowerPoint), Scheduling, Calendar management, Meeting preparation, Answering telephones and call management, Office administration, management
REQUIRED EDUCATION
Diploma, Associate's degree
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