Accounts Receivable Specialist

Reporting Line: Financial Controller

Job Summary: The Accounts Receivable Specialist is responsible for managing the company's incoming payments, ensuring accurate and timely billing and collection.

This role involves tracking outstanding invoices, reconciling accounts, and working with clients and internal departments to resolve payment issues. The goal is to maintain an efficient and effective process to support the company’s financial health.

Key Responsibilities:

● Prepare and issue accurate and timely invoices to clients.

● Verify billing data and resolve any discrepancies or missing information.

● Monitor and follow up on outstanding accounts receivable to ensure timely payments.

● Contact clients regarding past-due invoices and negotiate payment arrangements as needed. Set and send out reminders, automatic late payment notifications.

● Collaborate with customers to resolve billing inquiries and disputes professionally.

● Reconcile client accounts, ensuring all payments are accurately recorded.

● Maintain detailed records of all transactions and collections activities.

● Generate regular accounts receivable reports and ageing analyses for management.

● Assist in month-end and year-end closing activities related to accounts receivable.

● Coordinate with sales and customer service teams to verify billing information.

● Provide support during audits and assist with financial reporting requirements.

● Adhere to accounting standards and company policies.

● Organize and provide support in compiling statutory documentation needed for projects.

● Ensure correct documentation, in order and duly signed for relevant projects.

● Recommend process improvements to optimize efficiency and effectiveness in collections and billing.

Qualifications:

● Bachelor’s degree in Accounting, Finance, or a related field preferred.

● Minimum of 3+ years of experience in Accounts Receivable.

● Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle).

● Strong analytical, organization, and problem-solving skills.

● Excellent communication skills for managing customer relationships.

● Attention to Detail: High level of accuracy in preparing and reviewing invoices and reconciliations.

● Proactive in follow-ups, outstanding payment reminders

● Ability to work well in a team environment.

● Strong understanding of financial regulations and compliance.

● Familiarity with general accounting principles and practices.

● Ability to work cross-functionally and communicate effectively with stakeholders at all levels

● Strong organization skills, with the ability to prioritize and manage multiple projects

● Accountability: Demonstrates transparency, takes ownership of responsibilities, and consistently fulfils commitments, in a timely manner

● Impact: Contributes to business success and fosters employee development.

● Initiative: Proactively seeks innovative solutions and drives ongoing improvements, seeking continued growth and opportunities to do and be better.

● Credibility: Establishes trust through honest, clear, respectful, and open communication at all organisation levels, with all stakeholders.

If you are a motivated and experienced in this field, looking to join a dynamic team, please submit your application, including your CV and cover letter to recruitment.chameleon@gmail.com

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

"Chameleon Solutions Ltd. is an Equal Opportunity Employer. We welcome applicants from all backgrounds and are dedicated to providing equal employment opportunities to all individuals. We are committed to providing an accessible recruitment process for individuals with disabilities. If you need an accommodation due to a disability to complete the application process, please contact recruitment.chameleon@gmail.com”