Accounts Payable Accountant

Department: Finance
Reporting To: Finance Controller

Company Overview:
Our mission is to craft and offer proudly African beverages, creating local choices for the African middle class. We are an integrated business with our own manufacturing setup, ownership of 3 brands (5.8, KO, and AO), and our distribution network in Kenya. We are agile and innovative, aiming to launch products quickly. Our product range includes ciders, tonics, ice teas, and gins. We seek entrepreneurs who embody this same spirit and enjoy an independent lifestyle in urban Kenya.

Job Description:

Roles and Responsibilities:

1. Procure to Pay:

   • Post all supplier payments into individual ledgers and reconcile against invoices and credit notes to prevent double payments and misreporting.
   • Verify approvals for invoices as per the Approval Matrix and ensure variances are approved before payments.
   • Process payments according to the schedule and monthly cash forecast.
   • Confirm supplier deductions according to sourcing schedules.
   • Process all relevant Tax Returns (e.g., VAT, Withholding VAT, Withholding Tax, PAYE) and other statutory payments (e.g., NSSF, NHIF).
   • Remit proof of payments to internal and external suppliers, supported by remittance advice.
   • Ensure all invoices and credit notes are posted into appropriate ledgers and general ledger accounts on the ERP system.
   • Reconcile accounts payables against supplier statements, highlighting and resolving discrepancies.

2. Stakeholder Relationship Management:

   • Manage relationships with internal and external stakeholders, ensuring effective communication and prompt responses to queries.

3. Document Management:

   • Maintain control over source and payment documents and oversee their archiving for audit, legal, and tax purposes.

4. Reporting:

   • Reconcile and present reports and audit schedules for monthly, quarterly, and annual reporting.
   • Provide comprehensive, accurate reports with trends, insights, concerns, and recommendations.

5. Compliance & Auditing:

   • Adhere to organization policies, procedures, and statutory guidelines, minimizing risks and enforcing compliance.
   • Address and close gaps identified in audits and other assessments, taking corrective actions as needed.

6. Other Duties:

   • Perform other related duties as assigned.

Key Qualifications:

1. Bachelor’s degree in Accounting, Economics, Commerce, or a related field.
2. Qualified Accountant (CPA-2) or ACCA equivalent.
3. At least three years’ experience as a Payables Accountant.
4. Familiarity with ODOO accounting software is an advantage.
5. Strong numerical and analytical skills.
6. Excellent communication and interpersonal skills.
7. Attention to detail and accuracy.
8. Proficiency in Microsoft Excel.
9. Knowledge of billing and invoicing procedures.
10. Ability to maintain professionalism and composure in dealing with guests and payment disputes.

Personal Attributes:

1. Go-getter and relationship builder.
2. Excellent planning and organizational skills with the ability to meet deadlines and solve complex problems.

We believe diversity and inclusion foster innovation and create a thriving work environment. We are committed to providing equal employment opportunities regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other characteristic protected by applicable laws.