Accounts Payable Accountant

African Originals Overview

At African Originals our mission is to produce carefully crafted and proudly African beverages to create local choice for the African Middleclass. We are an integrated business with an owned manufacturing set up, ownership of 3 brands (5.8, KO & AO) and ownership of our distribution in Kenya. We strive to do what the big companies can't; be agile, nimble, get innovations to market quickly and since coming to market we have launched ciders, tonics, ice teas and gins. We are for entrepreneurs in-the-making who love and embody this same relentless spirit. We are looking for entrepreneurs in the making who love the restlessly independent lifestyle in urban Kenya.

Roles and Responsibilities

1. Procure to Pay

• Post all supplier out-going payments into individual supplier ledgers and reconcile against all invoices and credit notes as listed in the approved supplier reconciliations to ensure that invoices and credit notes that have been paid have been closed off against payment to prevent double payment and misreporting of creditors ageing.

• Verifying that sufficient approvals have been applied to invoices forwarded for payments, in line with the Approval Matrix and that any variances to budgets are approved before any payments are made.

• Process payments in line with the set schedule and in alignment to monthly cash forecast.

• Confirm that suppliers according to sourcing schedules and the applicable deductions made.

• Process all relevant Tax Returns in a timely and accurate manner (i.e., VAT, Withholding VAT, Withholding Tax, PAYE, Reverse VAT etc.) including all other relevant compulsory statutory payments e.g., NSSF, NHIF etc.

• Remit to all internal and external suppliers and other payees, proof of payments generated from the banking platform supported by the remittance advice detailing the make-up of the payments.

• Confirm that all supplier invoices and credit notes forwarded for reconciliation have been posted into appropriate supplier ledgers and general ledger accounts on the ERP and against correct cost centers.

• Reconcile all accounts payables against supplier statements, highlighting any reconciling items for follow up and resolution by Payables Assistant.

2. Stakeholder Relationship Management

• Manage relationships with internal and external stakeholders, ensure continuous and effective communication and provide prompt response and turnaround of queries.

3. Document Management

• Ensure tight control over source and payment documents and oversee the safe and orderly archiving of all payment and payment related documents for the time required to meet audit, legal and tax queries.

4. Reporting

• Reconcile and present assigned reports and audit schedules as per closing checklist to reporting team for the monthly, quarterly and annual reporting process.

• Present comprehensive, accurate and informative reports with trends, insights, concerns, and recommendations clearly elaborated.

5. Compliance & Auditing

• Comply with all organization policies, procedures, and statutory guidelines. Minimize and mitigate risks to the organization and enforce zero-tolerance to non-compliance.

• Close gaps/lapses identified as an outcome of audits; risk and/or any other compliance review; investigations; or other assessment mechanisms and take corrective/preventive actions within the agreed timelines.

6. Other Duties:

• Perform other related duties as assigned

Key Qualifications

1. A bachelor’s degree from a recognized accredited university preferably in accounting, economics, commerce, or a related field.

2. Qualified Accountant (CPA-2) or ACCA equivalent.

3. At least three (3) years’ experience as a Payables Accountant

4. Familiarity with ODOO accounting software is an advantage.

5. Strong numerical and analytical skills.

6. Excellent communication and interpersonal skills.

7. Attention to detail and accuracy.

8. Proficiency in using Microsoft Excel.

9. Knowledge of billing and invoicing procedures.

10.Ability to maintain professionalism and composure in dealing with guests and payment disputes.

Personal Attributes

1. Go-getter and Relationship builder.

2. Excellent planning and organization skills with a high ability to meet deadlines and solve complex problems.

At African Originals, we believe that diversity and inclusion are crucial for fostering innovation and creating a thriving work environment. We are committed to providing equal employment opportunities to all individuals regardless of their race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other characteristic protected by applicable laws.