Accounts Clerk

Seeking a skilled, organized, and high-performing individual

A Water Purification, Wholesale, and Distribution Small Medium Enterprise is urgently looking for a graduate with good qualifications to take up the role of Accounts Clerk within the company. The company focuses on purification distribution and sale, in wholesale, of drinking water to packaging companies.

Summary of the position:

The Accounts Clerk will, at the Production center, manage the accounts department and shall be responsible for processing sales, keeping up-to-date accounts of the daily and monthly sales, general management of cash, preparation of reports, statutory deductions filing, and filing of relevant documentation. This job is well suited to people who have a passion for working with numbers, have excellent quantitative skills, are quick learners, and are literate in the use of accounting software such as Microsoft Excel and QuickBooks. This role shall open up the candidate to the full breadth of the accounting profession practice.

Job Description:

1. Record sales and prepare Receipts.

2. Prepare delivery notes and dispatch them to customers.

3. Ensure all customer accounts are well posted and reconciled and reports are generated and sent to the Finance Manager.

4. Confirm all Mobile money transactions are received and posted.

5. Record and reconcile sales against payments received daily and submit the same to the Managing Director.

6. Manage the petty cash and operations expenses in consultation with the Operations Manager and the Managing Director.

7. Record all Petty cash accounts.

8. Ensure all expenses incurred and all invoices from suppliers are properly posted.

9. Record all Vehicle trips by time, quantity loaded, vehicle registration, and customer details.

10. Analyze Motor Vehicle Fuel consumption records and report any Fuel consumption Variances observed.

11. Keep a record of the stocks daily and Prepare and send the reconciliations against the sold product.

12. Generate and send daily, weekly, and monthly reports on all ongoing sales, orders, LPOs, and unmet orders.

13. Reconcile the Cashbook with the Bank statements.

14. Generate weekly and monthly Profit and loss statements, Cash flow statements, and Balance sheet positions.

15. Prepare Monthly and semi-annual Cash flow projections and Budgets.

16. Prepare and file the Monthly VAT report.

17. Prepare and file all Monthly Statutory payments (PAYE, NSSF, NHIF, Housing Levy NITA) within the set timelines.

18. Prepare and Prepare the final books of accounts for the Annual Statutory Audit.

19. Advise and Ensure all taxes (Withholding, installment tax, and Final tax) are paid and within the set timelines.

20. Ensure no wastage or pilferage of company resources at your disposal.

21. Proper filing of the relevant documents in the accounts department.

22. Manage general cleanliness of the office, office equipment, and stores.

23. Any other duty that may be assigned by the management from time to time.

Qualifications, Experience, and personal qualities:

A Degree in Bachelor of Commerce- Accounting Option or a Diploma in Business Management.

Individuals with degrees from related fields with predominantly mathematical units studied are also invited to apply.

CPAK holders will be favored.

Relevant experience in accounting.

Numerate and analytical skills.

Proficient in the use of IT Systems including Microsoft Office packages.

Good verbal and written communication skills with an ability to communicate clearly with a range of people from diverse backgrounds.

The following personal qualities are preferred:

Hard-working and able to work in a high-pressure environment.

The ability to multitask and handle varied moving parts in a complex and demanding environment.

Good at taking and executing instructions.

Being well organized, efficient, and delivering on set deadlines.

Working in an honest, ethical, and professional manner in all interactions with all the stakeholders.

Flexibility and adaptability.