Accounts Assistant

• Daily, weekly and monthly preparation of reports of sales reports, finished goods report, premixes reports, packaging report and loading report.

•  Reconciliation of daily stocks.

•  Filling monthly returns- NHIF, NSSF, Housing Levy, NITA, VAT, PAYE.

•  Bank Reconciliations.

•  Confirmation of bank payments done by customers and verification prior to release goods for loading by stores.

•  Book keeping for all company documents including supplier files, customer files etc.

•  Regular checking of reorder level of batch production labels, packaging bags, receipt books, stationery and raising LPO regularly.

•  Daily updating of incoming supplies and of raw materials in the system and booking them in the incoming books.

•  Daily updating of requisitions book of raw materials and premixes for the procurement process.

•  Daily updating of each production of finished goods in the system produced in the factory.

•  Issuing and preparation of cheques payment vouchers to the suppliers.

•  Confirming wages due to casuals and preparing of Casuals wages summary report for payment purposes.

•  Updating purchase day book.

•  Managing petty cash and Posting Petty cash and budget expenses into the system

•  Posting customers payment receipts and cheques into the system.

•  Checking Orders/ Loading Summary

•  Producing daily and weekly Sales, collection and aging summary reports

•  Producing monthly sales, collection and aging summary reports

•  Preparing payroll for permanent staff.

•  Verifying monthly Sales, collection and aging summary reports

•  Verifying Sales Day Book.

•  Verifying all cashbooks vote heads and summaries

•  Preparing and reconciling all cashbooks, vote heads and summaries

•  Preparing of financial statements

•  Posting credit notes- Sales returns and unpaid customer cheques into the system.

•  Invoicing customers’ orders and cash sales (including ETRs)

•  Preparing and issuing cash for petty cash and budget expenditures.

•  Preparing End of Day summaries for cash expenditures.

•  Monthly stock taking of finished products, raw materials, packaging bags, premixes and all reconciliations.

• Updating GRN books

• Any other duties, roles and responsibilities as may be assigned from time to time.

QUALIFICATIONS, EXPERIENCE & SKILLS

•  BSc in Accounting, Finance or relevant degree

•  Work experience of 3-5 years as an Accountant

•  Excellent knowledge of accounting regulations and procedures, including the Generally Accepted Accounting Principles (GAAP)

•  Hands-on experience with accounting software like Sage and QuickBooks

•  Advanced MS Excel skills including VLOOKUP and pivot tables

•  Experience with general ledger functions

•  Strong attention to detail and good analytical skills

• Additional certification (CPA or CMA) is a plus