Accountant

Key Responsibilities:

·         Processing of supplier payments as per credit terms.

·         Posting of supplier payments to SAP.

·         Verify invoices against purchase orders and ensure goods or services were received before issuing payment to suppliers.

·         Posting of supplier invoices in SAP.

·         Reconciling invoices and statements from suppliers before payments.

·         Ensuring correct posting of supplier invoices in relation to cost centers and inventory codes, checking for completeness and accuracy.

·         Liaising with suppliers for completeness of records and issuing of credit notes due.

·         Liaising with finance officers and suppliers concerning stock management, financial records, and accounts.

·         Verifying expense reports and querying invoice items from internal and external sources.

·         Communicating with the wider Accounts Payable team and comparing system reports to better manage Accounts Payable processes.

·         Filing and maintaining supplier records including GRN’s, Credit Notes and Invoices.

·         Performing other ad hoc tasks as requested by the supervisor.

·         Preparation of reports of branches not complying to laid down policies and procedures.

·         Ensure timely archiving of supplier documents as per policy.

·         Preparation of suppliers aged reports and payment scheduling.

·         Assisting in making monthly accruals and reversals to overheads ledgers where applicable.

·         Preparing customer invoices and statements for payment as per credit terms.

·         Ensure revenues are reconciled daily and circulated to all stores within 2 working days.

·         Prepare and maintain schedules on revenues streams collection e.g. Cash, MPESA, Cards, Uber, Glovo, Bolt and Vouchers.

·         Verify and authenticate customer refund requests for cash, card & M-PESA.

·         Ensure monthly posting and reimbursement of petty cash from all stores.

·         Handling of customer inquiries regarding billing, including insurance receivables.

·         Managing an accounts receivables ledger and accounts receivables files.

·         Allocation of payments received into the correct debtors’ balances ledgers, ensuring remittances from customer’s match.

·         Tracking overdue invoices and following up with them including insurance receivables.

·         Preparation of debtors ageing report to the financial controller, including overdue accounts.

·         Insurance & Corporate Receivables.

·         Liaise with the stores to ensure that all insurance sales are properly documented and recorded.

·         Ensure that all insurance sales documents are delivered to the head office for compilation in readiness to follow up payment from respective insurance companies based on agreed credit terms.

·         Match weekly and monthly total insurance sales with supporting documents received from the stores to ensure 100% capture of insurance receivables.

·         Follow-up with insurance companies for payments as per agreed terms.

·         Handling of customer inquiries regarding billing.

·         Reconcile with insurance companies and corporates on receivables and assist in resolution in dispute.

·         Liaise with stores to provide additional documents to aid in processing of payments by insurance companies where applicable.

·         Preparation of reports of branches not complying to laid down policies and procedures.

·         Ensure timely archiving of debtor’s documents as per policy.

·         Preparation of debtors aged reports.

·         Create a relationship with corporate finance teams.

·         Any other duties that may be assigned by your line manager or anyone placed in authority over you.

Key requirements

·         Bachelor’s degree in business/ accounting/ finance or related filed.

·         CPA Section 5 Minimum

·         Minimum 3-5 years of experience working in a retail environment.

·         Computer literate with hands on experience in use of SAP accounting software is mandatory.

·         Experience as a Payables Accountant in FMCG, retail, logistics or related industry is preferred.

·         Good understanding of stock-related operational and control requirements.

·         Strong analytical and problem-solving skills.

·         Team player with good communication skills.

·         Ability to work with minimal supervision.

·         Person of high integrity and self-discipline.